Office Receptionist

Genora Global (opc); Navi Mumbai; On-site; INR 122,000 - 146,000; Full time

Benefits offered by this job

Fixed Monday–Friday schedule

On-site office

Job summary

Genora Global (opc) is seeking a polite, organized receptionist to be the first contact at the Navi Mumbai office. You will manage visitors, calls, mail, and basic admin to keep daily operations running smoothly.

The role is on-site, Monday to Friday, with a stable full-time schedule in a professional office environment. Strong English and Hindi communication and good MS Office skills are essential.

Qualifications

• Graduate in any stream (a diploma or experience in front office/admin is a plus).
• 1 to 2 years of experience as a receptionist or office/admin assistant (freshers with strong communication skills may be considered).
• Good spoken and written English and Hindi.
• Working knowledge of MS Office (Word, Excel, Outlook) and email.
• Well-groomed, professional and courteous.
• Strong organisation, multitasking and follow-up skills.
• Reliable and punctual, and comfortable working on-site every weekday.
• Preferably residing in or near Navi Mumbai.

Responsibilities

• Greet and welcome visitors, clients, vendors and candidates professionally.
• Maintain a visitor register (name, contact number, company, person visiting, purpose, in/out time).
• Inform employees of visitor arrivals and direct visitors appropriately.
• Answer, screen and forward phone calls and emails; take messages when needed.
• Handle courier, parcel and mail entries.
• Ensure the reception, workstations, meeting rooms, pantry and washrooms are clean, tidy and presentable.
• Coordinate with housekeeping staff and follow up on cleaning schedules.
• Maintain hygiene standards (sanitiser, tissues, handwash, pantry cleanliness).
• Arrange meeting rooms before and after meetings.
• Monitor stock of stationery, pantry items, cleaning materials and other office supplies.
• Raise requests and place orders in time; keep a basic inventory record.
• Coordinate with vendors for repairs, maintenance and deliveries (water, AC, printers, etc.).
• Maintain records and entries (visitors, couriers, keys, assets, attendance support, petty cash if assigned).
• Organise and file documents, both physical and digital.
• Support HR/admin with onboarding logistics, ID cards, access cards and similar tasks.
• Coordinate with employees across departments and relay messages and announcements.
• Be the point of contact for basic office-related requests and issues.
• Escalate maintenance, security or safety concerns to the right person promptly.

Skills

English proficiency

Hindi proficiency

Education

Graduate in any stream

Tools

MS Office (Word, Excel, Outlook)

Job description

Genora Global is looking for a polite, organised and dependable receptionist to be the first point of contact for our office. You will keep the office clean, welcoming and well-stocked, and make sure visitors and day-to-day administration run smoothly.

Key Responsibilities

Front desk and visitor management

• Greet and welcome visitors, clients, vendors and candidates professionally
• Maintain a visitor register (name, contact number, company, person visiting, purpose, in/out time)
• Inform employees of visitor arrivals and direct visitors appropriately
• Answer, screen and forward phone calls and emails; take messages when needed
• Handle courier, parcel and mail entries

Office upkeep and hygiene

• Ensure the reception, workstations, meeting rooms, pantry and washrooms are clean, tidy and presentable
• Coordinate with housekeeping staff and follow up on cleaning schedules
• Maintain hygiene standards (sanitiser, tissues, handwash, pantry cleanliness)
• Arrange meeting rooms before and after meetings

Supplies and inventory

• Monitor stock of stationery, pantry items, cleaning materials and other office supplies
• Raise requests and place orders in time; keep a basic inventory record
• Coordinate with vendors for repairs, maintenance and deliveries (water, AC, printers, etc.)

Administration and records

• Maintain records and entries (visitors, couriers, keys, assets, attendance support, petty cash if assigned)
• Organise and file documents, both physical and digital
• Support HR/admin with onboarding logistics, ID cards, access cards and similar tasks

Internal communication

• Coordinate with employees across departments and relay messages and announcements
• Be the point of contact for basic office-related requests and issues
• Escalate maintenance, security or safety concerns to the right person promptly

Requirements

• Graduate in any stream (a diploma or experience in front office/admin is a plus)
• 1 to 2 years of experience as a receptionist or office/admin assistant (freshers with strong communication skills may be considered)
• Good spoken and written English and Hindi
• Working knowledge of MS Office (Word, Excel, Outlook) and email
• Well-groomed, professional and courteous
• Strong organisation, multitasking and follow-up skills
• Reliable and punctual, and comfortable working on-site every weekday
• Preferably residing in or near Navi Mumbai

What We Offer

• Stable, full-time role with a fixed Monday to Friday schedule
• Professional office environment

Pay: 12,000.00 per month

Work Location: In person