Walk-in | Office Administrator

Loopstream Technologies; Coimbatore District; On-site; INR 210,000 - 420,000; Full time

Job summary

Loopstream Technologies in Coimbatore is seeking an Office Admin (Fresher/Experienced) to support People Operations and day-to-day administration in a busy office.

You will coordinate engagement activities, manage office operations, pantry, and vendor relations, ensuring a smooth workplace environment. Immediate start.

Qualifications

• Bachelor's degree in HR, Business Administration, Management, or a related field.
• 1-3 years of experience in People Operations, Workplace Operations, Administration, Employee Experience, or a similar role.

Responsibilities

• Support employee engagement initiatives, cultural events, wellness programs, celebrations, and recognition activities.
• Assist in planning and executing employee events, including logistics, refreshments, venue setup, and communication.
• Contribute to initiatives that promote a positive and inclusive workplace culture.
• Support employee experience programs and workplace engagement activities.
• Act as a point of contact for employee-related administrative support and workplace queries.
• Ensure office premises are clean, organized, and presentable at all times.
• Monitor and maintain reception areas, meeting rooms, pantry, and common spaces to company standards.
• Maintain visitor registers and ensure accurate recording of visitor entry and exit details.
• Welcome and assist visitors, guests, and external stakeholders in a professional manner.
• Coordinate visitor access and meeting arrangements with relevant internal teams.
• Coordinate and manage relationships with facility, housekeeping, pantry, maintenance, and other workplace service vendors.
• Track vendor service requests and ensure timely resolution of workplace-related issues.
• Coordinate with housekeeping, facility service providers, and vendors to ensure smooth workplace operations.
• Support day-to-day administrative and operational requirements across departments.
• Assist in organizing internal meetings, training sessions, and company activities.

Skills

Organizational skills

Coordination skills

Communication skills

Vendor coordination

Documentation

MS Office

Education

Bachelor's degree in HR/Business Administration

Tools

Microsoft Office

Job description

Position Title: Office Admin

Experience: Fresher / Experienced

Employment Type: Full Time

Working Hours: 09:30am 6:30pm

Location: Work from office (Coimbatore)

Employment Start Date: Immediate

Job Overview

We are seeking a People Operations Coordinator to support employee experience, workplace operations, and administrative activities. The role works closely with the People & Culture team and cross-functional departments to ensure an engaging workplace environment and efficient day-to-day operations.

Key Responsibilities

Employee Experience & Engagement

• Support and coordinate employee engagement initiatives, cultural events, wellness programs, celebrations, and recognition activities.
• Assist in planning and executing employee events, including logistics, refreshments, venue setup, and communication.
• Contribute to initiatives that promote a positive and inclusive workplace culture.
• Support employee experience programs and workplace engagement activities.
• Act as a point of contact for employee-related administrative support and workplace queries.

Workplace Operations & Administration

• Ensure office premises are clean, organized, and presentable at all times.
• Monitor and maintain reception areas, meeting rooms, pantry, and common spaces to company standards.
• Maintain visitor registers and ensure accurate recording of visitor entry and exit details.
• Welcome and assist visitors, guests, and external stakeholders in a professional manner.
• Coordinate visitor access and meeting arrangements with relevant internal teams.
• Coordinate and manage relationships with facility, housekeeping, pantry, maintenance, and other workplace service vendors.
• Track vendor service requests and ensure timely resolution of workplace-related issues.
• Coordinate with housekeeping, facility service providers, and vendors to ensure smooth workplace operations.
• Support day-to-day administrative and operational requirements across departments.
• Assist in organizing internal meetings, training sessions, and company activities.

Pantry, Inventory & Facilities Management

• Oversee pantry operations and maintain pantry hygiene standards.
• Coordinate refreshments for meetings, visitors, employee events, and company activities.
• Monitor and maintain stock levels of stationery, pantry supplies, office consumables, and workplace essentials.
• Coordinate procurement and replenishment of supplies to ensure uninterrupted workplace operations.
• Coordinate with vendors for the procurement and timely delivery of office supplies, pantry consumables, and workplace essentials.
• Monitor vendor performance and elevate service-related concerns when required.
• Receive, organize, and maintain inventory records and stock movement.

Cross-Functional Coordination

• Collaborate with internal teams to support operational and administrative requirements.
• Follow up on workplace-related requests and ensure timely resolution.
• Manage day-to-day coordination with vendors and service providers to ensure efficient delivery of workplace, facility, and administrative services.
• Maintain vendor records, track service schedules, and follow up on service quality and issue resolution.
• Support People & Culture initiatives and administrative projects as assigned.
• Maintain accurate documentation related to workplace operations, inventory management, visitor records, vendor management, and administrative activities.

Qualifications

• Bachelors degree in Human Resources, Business Administration, Management, or a related field.
• 1-3 years of experience in People Operations, Workplace Operations, Administration, Employee Experience, or a similar role.

Required Skills

• Strong organizational and coordination skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to engage effectively with employees, vendors, and stakeholders.
• Vendor management and service-provider coordination skills.
• Inventory management and procurement coordination.
• Event planning and employee engagement coordination.
• Facilities and workplace operations management.
• Problem-solving and decision-making abilities with a proactive approach.
• Attention to detail and strong documentation skills.
• Proficiency in Microsoft Office applications, particularly Excel, Word, Outlook, and PowerPoint.
• Ability to work collaboratively across departments and build positive working relationships.
• Strong follow-up and stakeholder management skills.
• Service-oriented mindset with a focus on enhancing employee experience and workplace efficiency.