Office Coordinator

Instawork Services India; Bengaluru; Presencial; INR 400 000 - 600 000; Tempo integral

Vantagens oferecidas por esta oferta de emprego

Vibrant workplace culture

Competitive compensation and benefits

Resumo da oferta

Instawork seeks an Office Coordinator to oversee day-to-day facilities and workplace culture in our Bangalore offices. You will ensure a clean, seamless, and productive environment, reporting to the Office Manager.

Responsibilities include vendor management, space planning, and cross-functional support across IT, HR, and Finance. The role emphasizes culture stewardship and a proactive, collaborative approach to operations.

Qualificações

• Minimum 2–6 years of experience in office administration, facilities coordination, events or workplace operations.
• Team player who can work under an Office Manager while owning daily floor tasks.
• Proficiency with Google Workspace and basic AV/conferencing setup handling.

Responsabilidades

• Own daily upkeep of common areas, workspaces, and conference rooms; ensure furniture and AV are operational.
• Proactively manage vendor relationships (property management, furniture, catering, custodial, etc.).
• Provide timely responses to internal facilities requests.
• Assist with employee seating, desk allocations, and office layout planning.
• Coordinate with IT, HR, and Finance as directed by the Office Manager.

Conhecimentos

Proactive problem-solving

Attention to detail

Communication

Prioritization

Customer service & collaboration

Ferramentas

Google Workspace

AV/conferencing setups

Descrição da oferta de emprego

Instawork is on a mission to create meaningful economic opportunities for skilled hourly professionals in communities around the globe. Our AI-powered labor marketplace helps local businesses scale, and enables global technology companies to push the frontiers of robotics and AI. Backed by world-class investors like Benchmark, Spark Capital, Craft Ventures, Greylock, Y Combinator, and others. We are looking for exceptional talent to reimagine the way the world works.

About the Role

We are seeking a proactive, detail-oriented, and high-energy Office Coordinator to oversee the day-to-day functions, facilities, and workplace culture of our Bangalore offices. Reporting directly to the Office Manager, you will be the heartbeat of our local workspace ensuring a clean, seamless, and highly productive environment for our team. If you are a collaborative problem-solver who thrives on operational efficiency, vendor management, and creating an amazing workplace experience, we want to hear from you!

Working days - 6 days/week

Key Responsibilities:

Facilities & Office Operations:

• Daily Functions: Own the upkeep of common areas, workspaces, and conference rooms, ensuring all furniture and audio/video (AV) equipment are fully operational.
• Vendor & Supply Management: Proactively manage relationships with external service providers (property management, furniture vendors, snack/catering programs, custodial services, etc.) and keep office supplies fully stocked.
• Ticketing & Support: Provide timely, high-quality responses to internal service requests assigned to the facilities queue.
• Space Planning: Assist the Office Manager with employee seating arrangements, desk allocations, and office layout planning.
• Cross-Functional Support: Coordinate with onsite facility staff and address ad hoc projects directed by the IT, People (HR), and Finance teams as aligned with the Office Manager.

Culture & Employee Engagement:

• Cultural Stewardship: Act as a culture champion by supporting and executing various company events and engagement activities, making the office a place of positivity and productivity.

Experience & Qualifications

• Experience: Minimum of 2 to 6 years of experience in office administration, facilities coordination, events or workplace operations.
• Team Player: Comfortable working under the guidance of an Office Manager while taking independent ownership of daily floor tasks.
• Tech Savvy: Comfortable using Google Workspace (Docs, Sheets, Slides) and handling basic office AV/conferencing setups.

Key Skills

• Proactive Problem-Solving: You don't wait to be told what to do -you anticipate floor needs and solve issues before they arise.
• Attention to Detail: An eagle eye for organization, cleanliness, and operational efficiency.
• Communication: Excellent verbal and written communication skills with strong interpersonal savvy to interact with employees and vendors alike.
• Prioritization: Ability to self-manage, multitask, and prioritize your workflow effectively in a fast-paced environment.
• Customer Service & Collaboration: A strong spirit of collaboration and a dedication to providing great internal customer service to all employees and visitors.

What We Offer

• A vibrant, collaborative, and supportive work culture.
• Opportunity to shape the daily workplace experience of a growing team.
• Clear mentorship and growth under an experienced Office Manager.
• Competitive compensation and benefits.