Office / Operations Administrator

Kasa Eshna Limited; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

Kasa Eshna Limited in Pune is seeking an organized Office Administrator to handle daily clerical tasks, coordinate team operations, and support our fast-paced IT office. You will act as the operational backbone of the branch, assisting with vendor relations, billing, and internal events.

Please note candidate needs to be flexible to work in India, UK and US time zones.

Qualifications

• 1–3 years of experience as office assistant, administrator, or receptionist.
• Expert proficiency in Microsoft Office and related software.
• Excellent written and spoken communication with a professional demeanor.
• Strong organizational skills with attention to detail.
• Experience in a tech startup or IT consulting is a plus.

Responsibilities

• Office Coordination: Greet visitors, route inquiries, manage mail and packages.
• Calendar Management: Coordinate diaries, book meeting rooms, plan travel itineraries.
• Procurement: Maintain records and place orders for stationery and basic hardware.
• Financial Administration: Log expenses, verify vendor invoices, liaise with finance.
• HR & Onboarding Support: Organize new-hire paperwork and workspace setup.
• Documentation: Create and organize digital files, presentations, and meeting minutes.

Skills

Communication

Organizational skills

Multitasking

Professionalism

Tools

Microsoft Office

Recruitment software

CRM

Accounting software

Job description

With passion of technology, wealth of industry experience and vision of quality, Kasa Eshna is incorporated in 2018 since then this journey become super exciting every single day. Meaning of Kasa Eshna is group of people who have a strong desire to deliver quality. Kasa Eshna is now expanding its horizon to deliver wide range of portfolio and integrated solution to our customers.

Job Description

Job Summary

We are looking for an organized Office Administrator to handle daily clerical tasks, coordinate team operations, and support our fast-paced IT office. You will act as the operational backbone of the branch, assisting with vendor relations, billing, and internal events.

Please note candidate needs to be flexible to work in India, UK and US time zones.

Key Responsibilities

• Office Coordination: Greet visitors, route phone inquiries, and manage incoming/outgoing postal mail and packages.
  
• Calendar Management: Coordinate executive diaries, book meeting rooms, and plan corporate travel itineraries.
  
• Procurement: Maintain records and place orders for office stationery, snacks, and basic employee hardware/supplies.
  
• Financial Administration: Log company expenses, cross-reference vendor invoices, and liaise directly with the central finance team.
  
• HR & Onboarding Support: Organize new-hire paperwork, coordinate workspace setups, and maintain internal staff directories.
  
• Documentation: Create, format, and organize digital files, presentations, and team meeting minutes.
  

Requirements & Qualifications

• Experience: 1–3 years of experience working as an office assistant, administrator, or receptionist.
  
• Software Competency: Expert proficiency in Microsoft Office (Word, Excel, PowerPoint) , Recruitment, CRM and accountancy softwares.
  
• Communication: Exceptional written and spoken communication skills with a professional demeanor.
  
• Organizational Skills: Proven multitasking abilities with strict attention to fine details and file structures.
  
• Industry Awareness: Prior experience working in a tech startup or IT consulting firm is a major plus