Office Administrator

Girish M Swamy Consultants Pvt. Ltd.; Bengaluru; On-site; INR 300,000 - 540,000; Full time

Job summary

Girish M Swamy Consultants Pvt. Ltd. in Bengaluru seeks an HR Administration professional to support external vendors, manage invoices, assist payroll, and maintain HR records.

You will screen resumes, generate attendance reports, handle correspondence, and help ensure policy compliance while coordinating daily office operations with Kannada and English communication.

Qualifications

• Any degree or diploma in commerce or related field.
• Proficient computer knowledge and general IT literacy.
• Good verbal and written communication in Kannada and English.
• Ability to work with limited supervision and maintain accuracy.

Responsibilities

• External vendor/partner coordination and support.
• Invoice management and follow up on receivables.
• Assist payroll with relevant employee details.
• Maintain candidate records and HR documents; update internal databases.
• Answer HR queries and screen resumes prior to interviews.
• Prepare daily/weekly/monthly attendance and related reports.
• Coordinate office activities to ensure efficiency and compliance.
• Manage calls, emails and correspondence.
• Maintain software licences and contracts; support audits.
• Prepare documents for tender applications and other duties.

Skills

Communication skills

Kannada & English

Attention to detail

Teamwork

Problem-solving

Self-motivated & disciplined

Multitasking

Education

Any degree or diploma in commerce

Tools

Computer literacy

Job description

• External vendor\partner coordination and support.
• Invoice management. Follow up on receivables with the customers.
• Assist the payroll department by providing relevant employee details.
• Maintaining candidate records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Answer hr queries.
• Self-screen the resumes of the engineers and architects to understand the profile before the interview.
• Daily/Weekly/Monthly Reports (daily attendance calculation, punch calculation, attendance log, etc.)
• Coordinating office activities and operations to secure efficiency and compliance with company policies.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage payroll, bookkeeping procedures and banking-related coordination.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Assist colleagues whenever necessary in office administration.
• Maintain software and application license renews, other contracts, insurances etc
• Coordinate with external audit committee and prepare timely documents and records.
• Prepare documents for tender application and others timely and independent.
• Good Interpersonal communication, problem-solving skills & good ethical behaviour.
• Fluency in the local language – kannada is an added advantage.
• Writing official letters eloquent in Kannada and English language.

Role & Responsibilities

• External vendor\partner coordination and support.
• Invoice management. Follow up on receivables with the customers.
• Update internal databases (e.g., record attendance, expenses, etc.)
• Assist the payroll department by providing relevant employee details.
• Maintaining candidate records, managing HR documents (e.g. employment records and onboarding guides) and updating internal databases. Answer hr queries.
• Self-screen the resumes of the engineers and architects to understand the profile before the interview.
• Daily/Weekly/Monthly Reports (daily attendance calculation, punch calculation, attendance log, etc.)
• Coordinating office activities and operations to secure efficiency and compliance with company policies.
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Manage payroll, bookkeeping procedures and banking-related coordination.
• Create and update records and databases with personnel, financial and other data.
• Track stocks of office supplies and place orders when necessary.
• Assist colleagues whenever necessary in office administration.
• Maintain software and application license renews, other contracts, insurances etc
• Coordinate with external audit committee and prepare timely documents and records.
• Prepare documents for tender application and others timely and independent.
• Good Interpersonal communication, problem-solving skills & good ethical behaviour.
• Fluency in the local language – kannada is an added advantage.
• Writing official letters eloquent in Kannada and English language.

Skills & Qualifications

• Any degree or experience in a relevant field or diploma/degree in commerce.
• Proficient computer knowledge.
• Ability to maintain a positive attitude.
• Must be self-motivated and disciplined to work with limited supervision.
• Good verbal and written communication – Kannada, English
• Prioritization and problem-solving.
• Attention to detail.
• Ability to work as part of a team.
• Ability to work under pressure.