Office Manager - Bangalore

Travelopia; Bengaluru; Hybrid; INR 400,000 - 500,000; Full time

Benefits offered by this job

Hybrid work schedule

Birthday leave

Parental leave

Group travel discounts

Job summary

Travelopia in Bengaluru seeks an Office Manager to support the Bangalore Talent Hub, ensuring a smooth day-to-day office operation. You will coordinate vendors, plan events, handle admin tasks and create a welcoming workplace for colleagues and visitors.

The role requires 6 months to 1 year in office administration, vendor coordination, and event support, with strong communication and organizational skills. Hybrid schedule and travel discounts offered.

Qualifications

• 6 months to 1 year of experience in office administration or similar role.
• At least 6 months of direct vendor coordination experience.
• Hands-on experience coordinating office events or employee-engagement activities.
• Strong communication with employees, vendors and visitors.
• Well organized with ability to prioritise tasks with limited supervision.

Responsibilities

• Oversee day-to-day running of the Bangalore office, ensuring a well-maintained and safe workspace.
• Coordinate housekeeping, office help, maintenance requests and building management interactions.
• Provide hands-on administrative support including printing, dispatch, and office record maintenance.
• Plan and deliver office events end to end, including celebrations and year-end events.
• Manage vendor coordination, invoices, and service delivery tracking.
• Own employee-experience touchpoints such as welcome kits and birthday vouchers.
• Track pantry and office supplies and raise routine reorders.
• Greet visitors and handle walk-in requests professionally.
• Communicate clearly with staff, vendors and visitors to ensure timely delivery.

Skills

Office administration

Vendor coordination

Event support

Communication

Organization

Tools

MS Office

Teams

Slack

Job description

We pride ourselves on being travel experts. Leading the way when it comes to providing unique travel experiences, our brands offer the world’s best polar expeditions, wildlife safaris, cultural tours, yachting adventures and more.

Our ambition is to build the world’s leading experiential travel company. With over 2500 colleagues across 30 countries worldwide, we are working together to achieve this by sharing our knowledge, expertise and best practices to stay at the forefront of the travel industry.

We are looking for an Office Manager to support our Bangalore Talent Hub. Reporting to the People Partner, you will play a key role in keeping the office running smoothly day to day — providing reliable on-site administrative support, coordinating vendors and supplies, and delivering office events and employee-experience touchpoints that create a welcoming, well-organised workplace for colleagues and visitors.

What we’ll offer:

• Competitive base salary 4,00,000 INR to 5,00,000 INR per annum and bonus scheme (8% to 12% max)
• Generous paid time off allowance and birthday day off
• Flexible hybrid working schedules
• Parental leave and family-supportive policies
• Group-wide travel discounts

What you’ll do:

• Oversee the day-to-day running of the Bangalore office, ensuring the workplace is well maintained, safe and consistently ready for colleagues and visitors.
• Coordinate housekeeping, office help, maintenance requests and day-to-day interactions with the building management team and landlord.
• Provide hands‑on administrative support, including printing, stamping, dispatch, courier handover, document handling, office record maintenance, petty cash tracking and bill collation for Finance review.
• Plan and deliver office events end to end, including festive celebrations and the annual year-end celebration, covering venues, vendors, logistics, budget tracking and on‑the‑day execution.
• Manage day-to-day vendor coordination, follow up on service delivery, maintain required documentation and collate invoices for review and approval.
• Own key employee‑experience touchpoints, including birthday vouchers and wishes, new‑joiner welcome kits and first‑day office coordination.
• Track pantry and office supplies, raise routine reorders and ensure essential stock is available when needed.
• Act as the first point of contact in the office, welcoming visitors, supporting visiting colleagues and handling walk‑in requests in a professional and helpful manner.
• Communicate clearly and professionally with employees, vendors and visiting colleagues to ensure office‑wide arrangements are well coordinated and delivered on time.

What you’ll bring:

• Essential
  • 6 mnths to 1 year of experience in office administration, facilities, front office, or a similar support role.
  • At least 6 mnths of direct vendor coordination experience, including obtaining quotes, arranging services and following through to delivery.
  • Hands-n experience supporting or coordinating office events, celebrations or employee‑engagement activities.
  • Strng communication skills, with the confidence to communicate professionally with employees, vendors and senior visitors.
  • Well rganised, able to prioritise competing requests and follow through with limited supervision.
  • Cmfortable taking ownership of practical, on‑site administrative work; this is a hands‑on role rather than a desk‑only position.
  • Wrking knowledge of MS Office, Teams and Slack.
  • Based within a reasnable commute of Indiranagar, Bengaluru.
• Desirable
  • Expsure to petty cash, expense collation or basic invoice processing.
  • Familiarity with gifting, vuchers or employee‑engagement processes.
  • Cnversational Kannada in addition to English.

We believe people perform best when they can be their true selves and diverse teams drive better results. We’re committed to fostering a diverse, equitable, and inclusive environment where everyone can succeed.

Travelopia ensures an inclusive workplace for all. If you need accessibility support during the recruitment process, please inform us here: [e-mail]