Office And HR Coordinator

IMTF - Excellence in RegTech Solutions; Bengaluru; Hybrid; INR 350,000 - 550,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

IMTF - Excellence in RegTech Solutions in Bengaluru, India, seeks an Office & HR Coordinator to own the smooth day-to-day operation of the Bengaluru office and support HR matters in collaboration with our global team.

The role focuses on office administration, onboarding, payroll inputs, and employee lifecycle tasks, with a hands-on, independent mindset and strong English communication skills. Hybrid work arrangement offered (3 days in office, 2 days from home).

Qualifications

• 2-4 years of experience in HR operations, office administration, or a similar role.
• Understanding of Indian labour law and HR administration.
• Ability to manage confidential employee information.
• Excellent organizational and communication skills.
• Proactive, hands-on mindset and reliability.

Responsibilities

• Manage day-to-day operations of Bengaluru office, ensuring a welcoming and efficient environment.
• Coordinate office suppliers, facilities, travel, events, and vendor contracts.
• Support HR processes, onboarding, payroll inputs, and employee lifecycle tasks.
• Assist recruitment coordination and candidate communication.
• Collaborate with global HR teams to align local practices with standards.

Skills

Organizational skills

Communication

Service orientation

Independent work

Collaboration with global teams

English fluency

Confidentiality

Tools

HR systems

Payroll providers

Job description

Job Description:

As our Office & HR Coordinator in India, you will be the local point of contact for our employees and take ownership of the smooth day-to-day operation of our Bengaluru office.

Your main focus will be office management and administration, ensuring that our office is well-organized, welcoming, and running smoothly. In addition, you will support our employees and managers with day-to-day HR matters and work closely with our global HR team in Switzerland on local HR processes.

This is a hands-on role for someone who enjoys taking ownership, working independently, and being the person people can rely on to get things done.

Key ResponsibilitiesOffice Management & Administration

• Take ownership of the day-to-day operation of our Bengaluru office

• Coordinate office suppliers, facilities, supplies, and equipment
• Organize local team events, meetings, and employee activities
• Coordinate travel arrangements and visitor management
• Manage relationships with local vendors and coordinate contracts and renewals
• Support facilities management
• Ensure a welcoming, safe, and efficient office environment
• Support business continuity and other operational initiatives as required

HR Support

• Act as a local HR contact for employees in India and support them with day-to-day HR questions
• Support employee lifecycle processes, from onboarding to offboarding
• Coordinate onboarding activities and ensure new employees have everything they need to get started
• Support employment contracts, employee changes, and HR administration as well as recruitment activities, including interview coordination and candidate communication

• Coordinate payroll inputs with our external payroll provider and the global HR team
• Maintain employee records, leave administration, and HR documentation
• Ensure HR processes are followed in line with company standards and local requirements
• Support audits and compliance-related HR activities

• 2-4 years of experience in HR operations, office administration, or a similar role

• Understanding of Indian labour law and HR administration
• Ability to manage confidential employee information
• Excellent organizational and communication skills.
• Strong service orientation and a proactive, hands‑on mindset.
• Ability to work independently while collaborating effectively with global teams.
• Professional fluency in English.

Preferred

• Experience managing office operations
• Experience with HR systems and payroll providers
• Experience working in an international or multicultural environment

• An exciting and varied role in an international software company
• Close collaboration with an experienced global HR team
• The opportunity to shape the employee experience for our colleagues in India
• A collaborative, supportive, and flexible working environment
• Hybrid workplace (3 days in the office, 2 days home office)

Requirements: