Office Executive

Stockify; Bengaluru; On-site; INR 315,000 - 385,000; Full time

Job summary

Stockify, a fast-growing fintech, seeks an Office Executive for its Bengaluru HQ. You will manage front desk, coordinate vendors, provide admin support to the leadership team, and handle HR admin tasks to keep day-to-day operations smooth.

The role requires 1–3 years in office administration, strong MS Office skills, excellent organization, and effective English with Kannada or Hindi. A proactive mindset and reliability are essential to ensure a frictionless work environment.

Qualifications

• 1–3 years in office administration, front desk management or executive assistance in a corporate or startup environment.
• Proficiency in Microsoft Office tools including Word, Excel and Outlook.
• Strong organisational skills and the ability to manage multiple tasks simultaneously without losing accuracy or missing deadlines.
• Good communication skills in English and Kannada or Hindi, with a professional and approachable manner in all interactions.
• A positive attitude, reliability and a genuine willingness to take on tasks beyond the defined scope of the role when the team needs support.

Responsibilities

• Manage the front desk and reception, greet visitors professionally, handle incoming calls and ensure the office environment is presentable and welcoming at all times
• Coordinate with vendors and service providers for office supplies, equipment maintenance, housekeeping, internet, printing and other facility requirements
• Provide administrative and scheduling support to the leadership team, including calendar management, meeting coordination, travel bookings, accommodation and local logistics
• Assist the HR team with new joining formalities, employee documentation, access card issuance, onboarding coordination and maintenance of employee records
• Handle courier and dispatch management, including receiving, sorting and sending physical documents, and tracking important deliveries
• Maintain petty cash records, collect expense receipts and submit regular summaries to the finance team for reconciliation
• Support the broader team with printing, scanning, filing, data entry and any ad hoc administrative tasks
• Coordinate with the IT vendor and internal team for basic infrastructure needs such as system setup for new joiners, internet issues and equipment requests

Skills

MS Office proficiency

Organisational skills

Communication in English

Multilingual (Kannada or Hindi)

Job description

Stockify is a fast-growing fintech company focused on pre-IPO and unlisted share investing, with offices in Bengaluru, Mumbai, Gurugram and Dubai. Our Bengaluru office is our headquarters and the operational hub for the company. We are looking for a dependable, organised and proactive Office Executive to keep day-to-day office operations running without friction.

About the Role

This role is the operational backbone of the JP Nagar office. You will handle front-desk responsibilities, vendor coordination, administrative support for the leadership team, HR-related admin tasks and general office management. This sounds straightforward, but it requires someone who is genuinely organised, takes initiative without being asked, and understands that smooth office operations directly enable the entire team to perform better.

We are looking for someone who treats every task, whether it is ordering supplies or coordinating a visitor visit, with the same level of care and ownership. If you are someone who notices what needs to be done before being told and follows through without reminders, you will thrive in this role.

What You Will Do

• Manage the front desk and reception, greet visitors professionally, handle incoming calls and ensure the office environment is presentable and welcoming at all times
• Coordinate with vendors and service providers for office supplies, equipment maintenance, housekeeping, internet, printing and other facility requirements, maintaining a running inventory and reordering proactively
• Provide administrative and scheduling support to the leadership team, including calendar management, meeting coordination, travel bookings, accommodation and local logistics
• Assist the HR team with new joining formalities, employee documentation, access card issuance, onboarding coordination and maintenance of employee records
• Handle courier and dispatch management, including receiving, sorting and sending physical documents, and tracking important deliveries
• Maintain petty cash records, collect expense receipts and submit regular summaries to the finance team for reconciliation
• Support the broader team with printing, scanning, filing, data entry and any ad hoc administrative tasks that arise on a day-to-day basis
• Coordinate with the IT vendor and internal team for basic infrastructure needs such as system setup for new joiners, internet issues and equipment requests

What We Are Looking For

• One to three years of experience in office administration, front desk management or executive assistance in a corporate or startup environment
• Proficiency in Microsoft Office tools including Word, Excel and Outlook, with the ability to prepare basic reports and manage shared calendars
• Strong organisational skills and the ability to manage multiple tasks simultaneously without losing accuracy or missing deadlines
• Good communication skills in English and Kannada or Hindi, with a professional and approachable manner in all interactions
• A positive attitude, reliability and a genuine willingness to take on tasks beyond the defined scope of the role when the team needs support
• Prior experience in a fintech, financial services or startup environment is an advantage but not mandatory

Compensation and Benefits

• Fixed CTC: Rs. 3.5 Lakhs per annum
• Performance Incentives: Bonus of up to 1 to 3 months of monthly salary, paid based on company performance