Office Executive

jobmygoal; Mumbai; On-site; INR 300,000 - 450,000; Full time

Job summary

jobmygoal is seeking a diligent Office Administrator in Mumbai to manage day-to-day operations, maintain seafarer records, and handle documentation across various systems. You will support senior staff with regulatory paperwork and communicate with seafarers, institutes, and shipping companies.

The role involves data entry in Excel, filing, scanning, and producing basic reports while ensuring confidentiality and smooth office functioning in a fast-paced maritime environment.

Responsibilities

• Handle day-to-day office administration in Mumbai.
• Maintain seafarer records and important documents.
• Enter and update data in Excel and company software.
• Scan, print, photocopy and file documents.
• Assist with CDC, passport, STCW certificates and other seafarer documents.
• Coordinate with seafarers regarding pending documents.
• Assist senior staff with DG Shipping/RPSL documentation and records.
• Maintain joining, sign-off and crew documentation.
• Send emails and WhatsApp messages to seafarers, training institutes and shipping companies.
• Make basic Excel reports and maintain databases.
• Answer telephone calls and handle routine enquiries.
• Maintain confidentiality of company and seafarer information.

Job description

• Handle day-to-day office administration.
• Maintain seafarer records and documents.
• Enter and update data in Excel and company software.
• Scan, print, photocopy and file documents.
• Assist with CDC, passport, STCW certificates, medical certificates and other seafarer documents.
• Coordinate with seafarers regarding pending documents.
• Assist senior staff with DG Shipping/RPSL documentation and records.
• Maintain joining, sign-off and crew documentation.
• Send emails and WhatsApp messages to seafarers, training institutes and shipping companies.
• Make basic Excel reports and maintain databases.
• Answer telephone calls and handle routine enquiries.
• Maintain confidentiality of company and seafarer information.