Administration Executive - CFS/ SEZ

Roots Recruitment; Uran; On-site; INR 350,000 - 500,000; Full time

Job summary

Roots Recruitment in Uran, Maharashtra seeks an experienced Administrative & Facilities Executive to oversee day-to-day warehouse and office operations. You will ensure housekeeping, security, maintenance, asset management, and proper documentation for inbound/outbound materials and visitors.

You will coordinate with vendors and teams to ensure uninterrupted operations, prepare HR and administrative reports, and manage onboarding, payroll inputs, attendance, leaves, and related records.

Responsibilities

• Oversee day-to-day administration of the warehouse and office, ensuring smooth functioning of housekeeping, security, maintenance, and other facility-related activities.
• Maintain high standards of housekeeping, cleanliness, hygiene, workplace discipline, and safety across the warehouse in line with company policies.
• Manage office and warehouse assets, stationery, consumables, uniforms, inventory, and records of diesel consumption for company equipment and vehicles.
• Prepare and maintain gate passes for inward and outward movement of materials, visitor records, and other administrative documentation.
• Coordinate with vendors, contractors, housekeeping, security, and maintenance teams, including facility repairs and AMC schedules, to ensure uninterrupted operations.
• Prepare daily HR and administrative reports, employee trackers, compliance records, and support internal audits by ensuring proper documentation and record maintenance.
• Prepare and manage HR documents including Offer, Appointment, Confirmation, Increment, Warning, Experience, Relieving Letters, and other employee communications.
• Handle employee onboarding, induction, documentation, probation reviews, confirmation, and exit formalities while maintaining accurate employee records and HRMS data.
• Manage attendance, leave, shift rosters, overtime, regularization, payroll inputs, salary verification, and employee salary-related queries.
• Address employee grievances and HR-related queries professionally while maintaining confidentiality and ensuring statutory documentation and compliance.

Job description

Role & responsibilities

• Oversee day-to-day administration of the warehouse and office, ensuring smooth functioning of housekeeping, security, maintenance, and other facility-related activities.
• Maintain high standards of housekeeping, cleanliness, hygiene, workplace discipline, and safety across the warehouse in line with company policies.
• Manage office and warehouse assets, stationery, consumables, uniforms, inventory, and records of diesel consumption for company equipment and vehicles.
• Prepare and maintain gate passes for inward and outward movement of materials, visitor records, and other administrative documentation.
• Coordinate with vendors, contractors, housekeeping, security, and maintenance teams, including facility repairs and AMC schedules, to ensure uninterrupted operations.
• Prepare daily HR and administrative reports, employee trackers, compliance records, and support internal audits by ensuring proper documentation and record maintenance.
• Prepare and manage HR documents including Offer, Appointment, Confirmation, Increment, Warning, Experience, Relieving Letters, and other employee communications.
• Handle employee onboarding, induction, documentation, probation reviews, confirmation, and exit formalities while maintaining accurate employee records and HRMS data.
• Manage attendance, leave, shift rosters, overtime, regularization, payroll inputs, salary verification, and employee salary-related queries.
• Address employee grievances and HR-related queries professionally while maintaining confidentiality and ensuring statutory documentation and compliance.