Marine Personnel Assistant - Bulk Pool

Anglo-Eastern Ship Management; Mumbai; On-site; INR 180,000 - 300,000; Full time

Job summary

Anglo-Eastern Ship Management is seeking a detail-oriented Documentation Coordinator in Mumbai to verify seafarer documents, coordinate with departments, and ensure timely submissions. The role requires strong English communication and multitasking ability.

The candidate will scan, upload, and update records, manage daily queries, and assist with flag-license applications under the Licensing Department. Fresh graduates welcome.

Qualifications

• Fresh graduate or up to 1 year of relevant experience.
• Fluency in English with strong communication skills.
• Ability to multitask and manage responsibilities effectively.

Responsibilities

• Verify mandatory documents, courses, and licenses required for seafarers.
• Coordinate with relevant departments for documentation and travel confirmation.
• Liaise and follow up with seafarers to ensure timely submission of documentation.
• Scan, upload, and update all relevant documents in the system.
• Ensure completion and clearance of all mandatory checklists for crew scheduled to join vessels within 30 days.
• Coordinate with the Licensing Department for flag license applications.
• Manage daily queries and maintain mailbox clearance.
• Upload all joining dockets once seafarers board the vessel.

Skills

Strong email drafting

Fluent English communication

Education

Graduate from a recognized college or esteemed university

Tools

Microsoft Excel

Microsoft Word

Job description

ROLES ACCOUNTABILITIES

• Verify mandatory documents, courses, and licenses required for seafarers.
• Coordinate with relevant departments for documentation and travel confirmation.
• Liaise and follow up with seafarers to ensure timely submission of documentation.
• Scan, upload, and update all relevant documents in the system.
• Ensure completion and clearance of all mandatory checklists for crew scheduled to join vessels within 30 days.
• Coordinate with the Licensing Department for flag license applications.
• Manage daily queries and maintain mailbox clearance.
• Upload all joining dockets once seafarers board the vessel.

KEY SKILLS AND CAPABILITIES

Technical Skills

• Proficient in Microsoft Excel and Word

Professional Skills

• Strong email drafting and communication abilities
• Graduate from a recognized college or esteemed university

PROFESSIONAL EXPERIENCE AND EDUCATION

• Fresh graduate or upto 1 year of relevant experience.
• Fluency in English with strong communication skills.
• Ability to multitask and manage responsibilities effectively.