Office coordinator

TestHiring; Kolkata District; On-site; INR 260,000 - 420,000; Full time

Job summary

TestHiring is seeking an Office Coordinator to manage day-to-day operations, reception, and scheduling. You will handle correspondence, greeting visitors, and support travel arrangements for staff, ensuring smooth office functioning.

The ideal candidate has strong organizational skills, excellent communication, and proficiency with MS Office and collaboration tools. This role is based in our Kolkata office and offers a fast-paced environment with growth opportunities.

Qualifications

• Experience as Office Coordinator or Office Manager.
• Proficiency in Word, Excel, Outlook, and PowerPoint.
• Excellent verbal and written communication.
• Strong organizational and planning abilities with attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Oversee general office operations, including maintaining office supplies inventory and coordinating equipment maintenance.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing them to the appropriate personnel.
• Greet visitors warmly, ensure a professional reception area, and manage meeting room schedules and preparations.
• Assist with scheduling appointments, organizing company events, and coordinating travel arrangements for staff.
• Maintain organized filing systems, both digital and physical, ensuring data accuracy and confidentiality.

Skills

Verbal and written communication

Organizational skills

Multitasking

Planning skills

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office Suite

G Suite

Asana

Job description

TestHiring is a smart online candidate evaluation platform designed for recruiters, HR teams, and hiring managers seeking efficiency, fairness, and accuracy in their hiring. With early screening via automated ranking and unbiased scoring, TestHiring helps identify top talent in less time

Join us at TestHiring to revolutionize how your hiring works—faster, fairer, and more cost-effective. Discover more on our Product, Features, and Resources pages, or explore our Blog for insights on skills-based recruitment.

Job Description

• Oversee general office operations, including maintaining office supplies inventory and coordinating equipment maintenance.
• Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing them to the appropriate personnel.
• Greet visitors warmly, ensure a professional reception area, and manage meeting room schedules and preparations.
• Assist with scheduling appointments, organizing company events, and coordinating travel arrangements for staff.
• Maintain organized filing systems, both digital and physical, ensuring data accuracy and confidentiality.

Requirements

• Proven experience as an Office Coordinator, Office Manager, or in a similar administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and planning skills with a meticulous attention to detail.
• Ability to multitask and prioritize tasks in a fast-paced environment.

Qualifications

• High school diploma or equivalent; associate's or bachelor's degree preferred.
• Experience with office management software (e.g., G Suite, Asana) is a plus.
• Demonstrated ability to work independently and as part of a team.
• Proactive and resourceful problem-solver.
• A positive attitude and professional demeanor.