Office Coordinator

Soni & Soni Associates; Ahmedabad District; On-site; INR 400,000 - 600,000; Full time

Job summary

Soni & Soni Associates in Ahmedabad, Gujarat, is seeking an Office & Operations Coordinator to keep the firm running smoothly. You will be the first face our clients see and the person who ensures every task is tracked, deadlines met, and the founder always knows the status of ongoing work.

You will maintain the central task and deadline tracker, follow up with team members, manage the founder's calendar and communications, coordinate with vendors, and welcome clients.

Qualifications

• 1–2 years of experience in office coordination or executive support.
• Strong organization and persistence in following up tasks.
• Professional and presentable with clients.
• Discretion when handling confidential information.
• Clear, polite communication in English, Hindi and Gujarati.

Responsibilities

• Maintain the firm's central task and deadline tracker.
• Follow up with team members on pending tasks and escalate at risk of delay.
• Track key matter deadlines and send advance reminders.
• Send the founder a daily end-of-day status update and a weekly summary.
• Manage the founder's calendar, meetings and appointments.
• Coordinate with vendors, couriers and service providers.
• Welcome clients and visitors professionally.
• Manage incoming and outgoing documents and couriers, keeping a register.

Skills

Organizational skills

Follow-up discipline

Excellent communication

English, Hindi, Gujarati

Discretion with confidential info

Tools

Google Sheets / Excel

Google Calendar

Email management

Job description

Job Summary

Soni and Soni is looking for an Office & Operations Coordinator to keep the firm running smoothly. You will be the first face our clients see and the person who makes sure nothing falls through the cracks: every task tracked, every deadline met, and the founder always knowing where things stand.

Responsibilities

• Maintain the firm's central task and deadline tracker
• Follow up with team members on pending tasks and escalated anything at risk of delay
• Track key matter deadlines and send advance reminders
• Send the founder a daily end-of-day status update and a weekly summary
• Manage the founder's calendar, meetings and appointments
• Coordinate with vendors, couriers and service providers
• Welcome clients and visitors professionally
• Manage incoming and outgoing documents and couriers, keeping a register

Requirements

• 1-2 years of experience in office coordination, operations, executive assistance or a similar role
• Excellent organisational skills and the discipline to follow up persistently
• Strong working knowledge of Google Sheets or Excel, Google Calendar and email
• Clear, polite communication in English, Hindi and Gujarati
• A professional, presentable manner with clients
• The confidence to follow up with senior colleagues respectfully but firmly
• Discretion in handling confidential client information