Office Manager (Mumbai)

Xponentiate; Mumbai; On-site; INR 600,000 - 800,000; Full time

Job summary

Xponentiate is seeking an experienced Office Manager to be the face and backbone of our Lower Parel office. The role demands a sharp, polished, and proactive administrator who can manage front-desk duties and coordinate internal operations for a growing healthcare investment fund and studio.

Based in Mumbai, the candidate will support daily office management, vendor relations, and calendar coordination across locations, ensuring high-trust, professional interactions with founders, investors, and

Qualifications

• Graduate in any discipline (BA / B Com / BMS / Hotel Management or equivalent).
• Proficiency in MS Office Suite: Basic Excel, Word, and Outlook is a must.

Responsibilities

• Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area.
• Coordinate visitor logistics including parking slot allocation, and building access
• Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required
• Maintain a tracker for recurring expenses, subscriptions, and monthly office cost summaries for reporting to central finance team.
• Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing
• Oversee pantry and office supply inventory; raise purchase requests proactively
• Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met
• Maintain records of daily petty cash expenses and submit periodic statements
• Manage courier and dispatch register track inbound and outbound documents and parcel
• Liase and work with our heads across locations to book meetings for them
• Manage calendars without any overlap and proactively
• Work with the internal team to give options on vendors and coordinate events
• Proactively take initiatives to setup and coordinate orders for internal dinners etc.

Skills

Communication

Multitasking

Weekend availability

Education

Graduate degree in any discipline

Tools

MS Office Suite

Job description

Role Title: - OFFICE MANAGER

ABOUT THE ROLE

We are a healthcare investment fund and studio. Our new Lower Parel office is a high-energy environment with 12+ team members working on multiple healthcare start-ups and will be buzzing with a lot of guest founders, investors and healthcare executives. We are looking for a sharp, polished, and proactive Office Administrator & Front Desk Attendant to be the face and operational backbone of our office. This is a high-trust role that requires exceptional interpersonal skills and a strong sense of ownership.

KEY RESPONSIBILITIES

A. Front Desk & Client-Facing

• Welcome and greet founders, investors and other stakeholders in a professional manner at the reception and waiting area
• Coordinate visitor logistics including parking slot allocation, and building access
• Coordinate boardroom and meeting room bookings; set up audio-visual equipment as required

B. Internal Operations & Administration

• Maintain a tracker for recurring expenses, subscriptions, and monthly office cost summaries for reporting to central finance team. Maintain filing systems for office documentation
• Liaise with building management, security, and external vendors for maintenance, repairs, and AMC servicing
• Oversee pantry and office supply inventory; raise purchase requests proactively
• Coordinate daily with housekeeping staff to ensure office cleanliness, consumable replenishment, and hygiene standards are met
• Maintain records of daily petty cash expenses and submit periodic statements
• Manage courier and dispatch register track inbound and outbound documents and parcel

C. Managing Multiple Calendars

• Liase and work with our heads across locations to book meetings for them
• Manage calendars without any overlap and proactively

D. Organise Offsites and Events

• Work with the internal team to give options on vendors and coordinate events
• Proactively take initiatives to setup and ccordinate orders for internal dinners etc.,

Educational Background

• Graduate in any discipline (BA / B Com / BMS / Hotel Management or equivalent)
• Proficiency in MS Office Suite: Basic Excel, Word, and Outlook is a must Experience
• 4-5+ years in a front desk, office admin, executive assistant, or office management role
• Familiarity with vendor management and basic bookkeeping. Bill management is a strong plus

Skills & Attributes

• Fluent verbal and written communication in English; Hindi proficiency required; Marathi is a plus.
• Ability to multitask and remain composed under pressure during high-activity periods
• Willingness to be available on weekends occasionally for important meetings (prior notice will be given)

This is a full-time, on-site role. No work from home