Office Assistant

Imposub Solutions; Vadodara; On-site; INR 250,000 - 380,000; Full time

Job summary

Imposub Solutions in Vadodara is seeking an administrative assistant to handle customer and supplier communications via email and phone, draft correspondence, and manage daily office tasks with MS Word/Outlook/Excel proficiency. Strong English communication and organizational skills are essential.

The role focuses on accurate record keeping, scheduling, data entry, and maintaining positive relationships with stakeholders. This position is on-site in Vadodara, Gujarat.

Qualifications

• Fluent in English, written and spoken.
• Proficient in MS Word, Outlook and Excel.
• Capable of handling customer and supplier communications by email and phone.
• Strong organizational and multitasking abilities.

Responsibilities

• Handle customer and supplier communications via email and phone.
• Draft and send emails, letters, and other correspondence.
• Maintain and organize files and records.
• Assist with scheduling appointments and meetings.
• Perform general office duties such as photocopying, scanning, and filing.
• Provide data entry and basic calculations in MS Excel.

Skills

Fluent in English

Strong interpersonal skills

Phone etiquette

Multitasking

Attention to detail

Tools

MS Word

MS Outlook

MS Excel

Job description

Candidate should be fluent in English, know MS Word, Outlook, excel. Should be capable to handle customer and supplier communications by email and phone. Our location is in Vadodara, behind Railway Station.

Responsibilities

Communication:

• Handle customer and supplier communications via email and phone.
• Respond to inquiries and provide information in a professional and timely manner.
• Draft and send emails, letters, and other correspondence.

Administrative Support:

• Maintain and organize files and records.
• Prepare and process documents.
• Assist with scheduling appointments and meetings.
• Perform general office duties, such as photocopying, scanning, and filing.

MS Office Proficiency:

• Create and edit documents in MS Word.
• Manage emails and calendars in MS Outlook.
• Perform data entry and basic calculations in MS Excel.

Customer/Supplier Liaison:

• Address customer and supplier queries and concerns.
• Maintain positive relationships with customers and suppliers.
• Ensure accurate information is being passed between the company, and outside entities.

Qualifications and Requirements

Communication Skills:

• Fluent in English (written and spoken).
• Excellent phone etiquette.
• Strong interpersonal skills.

Technical Skills:

• Proficient in MS Word, Outlook, and Excel.
• Basic computer skills.

Organizational Skills:

• Ability to multitask and prioritize tasks.
• Strong attention to detail.
• Ability to maintain organized records.

Attributes

• Reliable and punctual.
• Professional demeanor.
• Ability to work independently and as part of a team.
• Friendly and helpful attitude.