Office Administrator (m/ f/ d)

SmartRecruiters, Inc.; Bengaluru; On-site; INR 350,000 - 550,000; Full time

Job summary

Variosystems in Bengaluru, India, seeks an Office Administrator to manage daily activities and serve as the primary liaison with the co-working office provider. You will coordinate facilities, vendors, access management, calendars, and onboarding for visitors and employees to maintain a smooth, professional office environment.

The role also covers Administrative & HR coordination, travel arrangements with CO APAC, invoicing, ESG data collection, and support for quarterly business reviews across

Qualifications

• Bachelor's Degree in Business Administration or related discipline.
• 3-4 years of experience in office administration, executive support, or coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Excellent verbal and written communication skills in English.

Responsibilities

• Manage daily office administration activities and liaise with the co-working office provider.
• Coordinate office facilities, vendors, utilities, access management, and workplace needs.
• Manage calendars, meeting schedules, and administrative coordination for stakeholders.
• Organize corporate gifts and festive gift arrangements per guidelines.
• Support onboarding activities for visitors and employees using office facilities.
• Coordinate overseas travel arrangements with CO APAC team and manage invoices.

Skills

Office administration

Communication

Organization

Multitasking

Microsoft Office

Coordination

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Variosystems develops and manufactures electronic solutions for industries where reliability is critical - including Medtech & Life Science, Industrial & Automation, Aerospace & Defence and Smart Infrastructure & Environment. As a long-term strategic partner to innovators and market leaders, we offer services along the entire value chain, from concept and engineering to validated assemblies and global production. Across our global network, more than 2,800 people work together to transform ideas into reliable electronic systems.

Job Description

Office Administration

• Manage daily office administration activities and act as the primary liaison with the co-working office provider.
• Coordinate office facilities, vendors, utilities, access management, and workplace requirements.
• Manage calendars, meeting schedules, and administrative coordination for stakeholders.
• Organize corporate gifts and festive gift arrangements in line with company guidelines.
• Support onboarding activities for visitors and employees using office facilities.

Administrative & HR Coordination

• Coordinate overseas travel arrangements in collaboration with CO APAC team.
• Manage travel claims, invoices, and related documentation.
• Support HR administration processes while ensuring compliance with company policies.
• Assist in ESG-related data collection and reporting requirements.

Business Support & Coordination

• Support quarterly business reporting and management updates.
• Coordinate data collection for Quarterly Business Reviews (QBRs).
• Provide administrative support for ongoing business initiatives and special projects.

Qualifications

• Bachelor's Degree in Business Administration or a related discipline.
• 3-4 years of experience in office administration, executive support, or administrative coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Experience working in co-working office environments is an advantage.
• Excellent verbal and written communication skills in English.
• Strong office administration and coordination skills.
• Excellent organizational and multitasking abilities.
• Strong documentation and follow-up skills.
• Proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Ability to work independently and manage priorities effectively.
• Experience working with regional and global stakeholders is an advantage.

Additional Information

• Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility.
• A fast-moving environment where momentum is not lost in approval loops.
• Collaborate with colleagues and customers across countries, industries, and perspectives.
• A workplace shaped by technology, curiosity, and continuous improvement.
• Challenges with scale, depth, and enough complexity to keep you learning.

By clicking the link above or any third-party link within this posting, you are leaving this site and going to a third-party website where the third-party website's terms and privacy policy apply