Office Administrator (m/f/d)

Variosystems AG; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

Variosystems in Bengaluru, India, seeks an Office Administrator to manage daily office operations in a coworking environment and serve as liaison to the APAC team. The role also covers HR coordination, travel arrangements, and cross-functional project support.

You will coordinate facilities, administer calendars, handle procurement, and assist onboarding while ensuring compliance with company policies. Strong English communication and organizational skills are essential for success.

Qualifications

• Bachelor's degree in business administration or related discipline.
• 3-4 years in office administration, executive support, or administrative coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Experience in co-working office environments is an advantage.
• Excellent verbal and written communication skills in English.
• Strong documentation and follow-up skills.
• Ability to work independently and manage priorities.
• Experience working with regional and global stakeholders is an advantage.

Responsibilities

• Office Administration: Manage daily office administration activities and liaison with coworking provider.
• Coordinate facilities, vendors, utilities, access, and workplace needs.
• Manage calendars and scheduling for stakeholders.
• Organize corporate gifts and festive gift arrangements in line with company guidelines.
• Support onboarding activities for visitors and employees using office facilities.

Skills

English communication

Organization

Interpersonal skills

Independent work

Stakeholder coordination

Executive support experience

Education

Bachelor's Degree in Business Administration

Tools

Microsoft Office

Job description

Variosystems develops and manufactures electronic solutions for industries where reliability is critical - including Medtech & Life Science, Industrial & Automation, Aerospace & Defence and Smart Infrastructure & Environment. As a long-term strategic partner to innovators and market leaders, we offer services along the entire value chain, from concept and engineering to validated assemblies and global production. Across our global network, more than 2,800 people work together to transform ideas into reliable electronic systems.

Job Description

Office Administration

• Manage daily office administration activities and act as the primary liaison with the co-working office provider.
• Coordinate office facilities, vendors, utilities, access management, and workplace requirements.
• Manage calendars, meeting schedules, and administrative coordination for stakeholders.
• Organize corporate gifts and festive gift arrangements in line with company guidelines.
• Support onboarding activities for visitors and employees using office facilities.

Administrative & HR Coordination

• Coordinate overseas travel arrangements in collaboration with CO APAC team.
• Manage travel claims, invoices, and related documentation.
• Support HR administration processes while ensuring compliance with company policies.
• Assist in ESG-related data collection and reporting requirements.

Business Support & Coordination

• Support quarterly business reporting and management updates.
• Coordinate data collection for Quarterly Business Reviews (QBRs).
• Provide administrative support for ongoing business initiatives and special projects.

Qualifications

• Bachelor's Degree in Business Administration or a related discipline.
• 3-4 years of experience in office administration, executive support, or administrative coordination.
• Experience in manufacturing, EMS, industrial, or B2B environments preferred.
• Experience working in co-working office environments is an advantage.
• Excellent verbal and written communication skills in English.
• Strong office administration and coordination skills.
• Excellent organizational and multitasking abilities.
• Strong documentation and follow-up skills.
• Proficiency in Microsoft Office applications.
• Strong communication and interpersonal skills.
• Ability to work independently and manage priorities effectively.
• Experience working with regional and global stakeholders is an advantage.

Additional Information

• Flat hierarchies, direct communication, and a backbone of integrity, courage, responsibility.
• A fast-moving environment where momentum is not lost in approval loops.
• Collaborate with colleagues and customers across countries, industries, and perspectives.
• A workplace shaped by technology, curiosity, and continuous improvement.
• Challenges with scale, depth, and enough complexity to keep you learning.