Office Administrator (Fresher)

People XM; Bengaluru; On-site; INR 167,000 - 279,000; Full time

Job summary

People XM in Bangalore is seeking a highly organized Office Administrator (Fresher) to support daily operations and administrative processes. The role emphasizes accuracy, documentation, and effective communication within a busy office environment.

Responsibilities include managing records, coordinating meetings, assisting with onboarding, vendor coordination, and maintaining filing systems, with plenty of learning opportunities in HR coordination and operations support.

Qualifications

• Fresh graduates from any recognized university.
• 0–1 year of experience.
• Basic computer proficiency and MS Office knowledge.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Freshers with relevant internships or college coordination experience are encouraged to apply.

Responsibilities

• Manage daily administrative activities and ensure smooth office operations.
• Maintain office records, files, documents, and databases.
• Handle incoming calls, emails, and general office correspondence.
• Coordinate meetings, appointments, and office schedules.
• Assist in preparing reports, presentations, and official documents.
• Maintain office supplies, stationery, and inventory records.
• Coordinate with vendors and service providers for office requirements.
• Support employee onboarding and basic HR administrative activities.
• Assist in maintaining attendance records and employee documentation.
• Organize and maintain physical and digital filing systems.

Skills

Microsoft Office

Communication skills

Organizational skills

Data entry

Attention to detail

Multitasking

Confidentiality

Google Workspace

Education

Any Graduate / BBA / B.Com / BA / B.Sc. or related field

Tools

Google Workspace

Job description

Job Description – Office Administrator (Fresher)

Job Title: Office Administrator

Experience: Fresher (0–1 Year)

Job Location: Bangalore, Karnataka

Employment Type: Full-Time

Qualification: Any Graduate / BBA / B.Com / BA / B.Sc. or related field

Job Summary

We are looking for a highly organized, responsible, and detail-oriented Office Administrator (Fresher) to join our team. The ideal candidate should have good communication skills, basic computer knowledge, and the ability to manage daily administrative and office operations efficiently.

The candidate will be responsible for supporting office activities, maintaining records, coordinating with employees and vendors, handling documentation, and ensuring smooth day-to-day office operations.

Key Responsibilities

• Manage daily administrative activities and ensure smooth office operations.
• Maintain office records, files, documents, and databases.
• Handle incoming calls, emails, and general office correspondence.
• Coordinate meetings, appointments, and office schedules.
• Assist in preparing reports, presentations, and official documents.
• Maintain office supplies, stationery, and inventory records.
• Coordinate with vendors and service providers for office requirements.
• Support employee onboarding and basic HR administrative activities.
• Assist in maintaining attendance records and employee documentation.
• Organize and maintain physical and digital filing systems.
• Handle data entry and update office information accurately.
• Coordinate with different departments for administrative support.
• Assist in arranging meetings, training sessions, and company events.
• Monitor office equipment and coordinate maintenance when required.
• Ensure compliance with company administrative policies and procedures.
• Support management with additional administrative tasks as assigned.

Required Skills

• Basic knowledge of Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Good verbal and written communication skills.
• Strong organizational and time management abilities.
• Basic knowledge of office administration and documentation.
• Good typing and data entry skills.
• Ability to manage multiple tasks and prioritize work.
• Strong attention to detail and accuracy.
• Good interpersonal and coordination skills.
• Basic understanding of email communication and office etiquette.
• Ability to maintain confidentiality of company information.
• Positive attitude and willingness to learn.

Preferred Skills

• Familiarity with Google Workspace (Google Docs, Sheets, and Drive).
• Basic knowledge of HR administration and employee records.
• Understanding of office inventory management.
• Familiarity with scheduling and calendar management tools.
• Basic knowledge of invoice processing and expense tracking.
• Experience organizing college events or coordinating academic activities.
• Knowledge of office management software.
• Basic understanding of vendor coordination and procurement processes.
• Internship or academic experience in administration or operations.

Eligibility Criteria

• Fresh graduates from any recognized university.
• 0–1 year of experience.
• Basic computer proficiency and MS Office knowledge.
• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Ability to work independently and collaboratively.
• Willingness to learn administrative processes and office management.
• Freshers with relevant internships or college coordination experience are encouraged to apply.

Roles & Expectations

• Ensure smooth and efficient daily office operations.
• Maintain accurate administrative records and documentation.
• Provide timely support to employees and management.
• Coordinate effectively with internal teams and external vendors.
• Complete assigned administrative tasks within deadlines.
• Maintain professionalism and confidentiality.
• Follow company policies and office procedures.
• Continuously improve administrative and organizational skills.

Learning & Growth Opportunities

• Hands-on experience in office administration and business operations.
• Exposure to HR coordination, documentation, and vendor management.
• Practical experience with office management tools and reporting.
• Opportunities to work with different departments and management teams.
• Development of communication, organizational, and coordination skills.
• Career growth opportunities in Office Administration, HR Administration, Operations Management, and Executive Administration.

Job Location: Bangalore, Karnataka

Experience Required: 0–1 Year

Freshers: Eligible to Apply