Junior HR Operations Executive

People XM; Bengaluru; On-site; INR 300,000 - 420,000; Full time

Job summary

People XM is seeking a proactive Junior HR Operations Executive (Fresher) to join our Human Resources team in Bangalore. You will assist in day-to-day HR operations, onboarding, attendance and leave administration, payroll coordination, and HR documentation.

The role emphasizes strong organizational skills, clear communication, and a willingness to learn HR systems and operational procedures in a dynamic environment.

Qualifications

• Fresh graduates are encouraged to apply.
• Understanding of HR processes and employee documentation.
• Willingness to learn HRMS and HRIS systems.
• Basic proficiency in MS Office for HR activities.

Responsibilities

• Assist in daily HR operations and administrative activities.
• Support onboarding, induction, and joining formalities.
• Collect, verify, and maintain employee documents and personnel records.
• Update employee information in HRMS and HR databases.
• Assist in attendance monitoring, leave tracking, and shift management.
• Coordinate with payroll to provide accurate attendance, leave, and employee data.
• Support exit formalities, clearance processes, and documentation.
• Prepare and maintain HR reports, employee trackers, and MIS records.
• Respond to basic employee queries related to HR policies, attendance, leave, and company procedures.
• Assist in preparing offer letters, appointment letters, and other HR documents.
• Support employee engagement activities and internal HR initiatives.
• Coordinate with departments for HR-related requirements.
• Maintain statutory compliance records and HR documentation.
• Ensure confidentiality and accuracy of employee information.

Skills

Communication

HR operations basics

MS Excel

MS Word

MS PowerPoint

Onboarding

Data entry

Attention to detail

Confidentiality

Time management

Education

BBA / B.Com / B.Sc.

MBA (HR)

Any relevant graduate

Tools

HRMS

HRIS

Job description

Job Title: Junior HR Operations Executive

Department: Human Resources

Experience: 0–1 Year (Freshers Can Apply)

Employment Type: Full-Time

Location: Bangalore

Qualification: BBA / B.Com / B.Sc. / MBA (HR) / Any Relevant Graduate

Job Summary

We are looking for a motivated and detail-oriented Junior HR Operations Executive (Fresher) to join our Human Resources team. The candidate will support day-to-day HR operations, employee lifecycle management, onboarding, attendance and leave administration, payroll coordination, and HR documentation.

The ideal candidate should possess strong organizational and communication skills, basic knowledge of HR processes, and a willingness to learn HR systems and operational procedures.

Key Responsibilities

• Assist in daily HR operations and administrative activities.
• Support employee onboarding, induction, and joining formalities.
• Collect, verify, and maintain employee documents and personnel records.
• Update employee information in HRMS and HR databases.
• Assist in attendance monitoring, leave tracking, and shift management.
• Coordinate with the payroll team to provide accurate attendance, leave, and employee data.
• Support employee exit formalities, clearance processes, and documentation.
• Prepare and maintain HR reports, employee trackers, and MIS records.
• Respond to basic employee queries related to HR policies, attendance, leave, and company procedures.
• Assist in preparing offer letters, appointment letters, confirmation letters, and other HR documents.
• Support employee engagement activities and internal HR initiatives.
• Coordinate with different departments for HR-related requirements.
• Assist in maintaining statutory compliance records and HR documentation.
• Ensure confidentiality and accuracy of employee information.

Required Skills

• Good verbal and written communication skills.
• Basic understanding of Human Resource Management and HR operations.
• Proficiency in MS Excel, Word, and PowerPoint.
• Knowledge of employee onboarding and documentation processes.
• Strong organizational and time-management skills.
• Good interpersonal and coordination abilities.
• Attention to detail and accuracy in data management.
• Basic understanding of attendance, leave, and payroll processes.
• Willingness to learn HRMS and other HR software.
• Problem-solving skills and a professional attitude.
• Ability to handle confidential employee information responsibly.

Educational Qualifications

• Bachelor's degree in Human Resources, Business Administration, Commerce, Management, or a related discipline.
• MBA or PGDM in Human Resources will be an added advantage.
• Fresh graduates interested in pursuing a career in HR Operations are encouraged to apply.

Preferred Qualifications

• Basic knowledge of employee lifecycle management.
• Familiarity with HRMS or HRIS platforms.
• Understanding of payroll concepts, salary structures, and attendance management.
• Awareness of Indian labour laws and statutory compliance, including EPF, ESI, and Professional Tax.
• Basic knowledge of HR documentation and employee record maintenance.
• Previous HR internship or academic project experience is an added advantage.

Key Performance Indicators (KPIs)

• Accuracy of employee records and HR documentation.
• Timely completion of onboarding and exit formalities.
• Accuracy of attendance and leave records.
• Timely submission of payroll input data.
• HRMS data accuracy and maintenance.
• Employee query resolution and response time.
• Timely preparation of HR reports and MIS.
• Compliance with internal HR policies and procedures.

Ideal Candidate

We are seeking a responsible, organized, and enthusiastic fresher who is interested in building a career in Human Resource Operations.

The candidate should demonstrate strong attention to detail, good communication skills, professionalism, confidentiality, and a willingness to learn and contribute to efficient HR processes.