Office Administration Executive

Alimento Agro Foods Pvt Ltd; Mumbai City; Sur place; INR 250 000 - 450 000; Plein temps

Résumé du poste

Alimento Agro Foods Pvt Ltd in Mumbai is seeking an Executive Admin to manage day-to-day office administration and logistics in a fast-growing FMCG environment.

The role requires a hands-on individual who can handle multiple tasks, coordinate with internal teams and vendors, and ensure smooth operations across departments.

You will support joining kits, courier management, printing, inventory, basic IT support, and vendor coordination while contributing to overall administrative excellence.

Qualifications

• Basic knowledge of office administration.
• Basic IT troubleshooting knowledge.
• Good coordination and follow-up skills.
• Working knowledge of MS Excel, Word, and email.
• Ability to manage multiple tasks and priorities.
• Strong attention to detail and ownership of assigned responsibilities.
• Hands-on and proactive approach to work.

Responsabilités

• Manage day-to-day office administration and logistics.
• Coordinate with internal teams and vendors.
• Handle joining kit management and dispatch.
• Oversee courier activities and records.
• Manage printing, stationery, and inventory.
• Provide basic IT support and coordinate with IT/vendor teams.
• Assist in vendor creation and documentation.
• Support facilities coordination and multi-department tasks.

Connaissances

Office admin

IT troubleshooting

Coordination

MS Excel

Email

Multitasking

Attention to detail

Hands-on

Outils

MS Word

Description du poste

Purpose of the Role

The Executive Admin will be responsible for managing day-to-day office administration and logistics operations, ensuring timely, accurate, and efficient handling of administrative activities. The role requires a hands-on individual who can manage multiple tasks, coordinate with internal teams and vendors, and ensure smooth office operations in a fast-growing FMCG environment.

Key Responsibilities

Joining Kit Management

• Process ID cards and T-shirts for new joiners.
• Prepare, pack, and dispatch welcome kits.
• Maintain dispatch records and follow up on deliveries for Admin and Sales teams.

Courier Management

• Handle all courier activities for the Head Office.
• Coordinate dispatches and track deliveries.
• Maintain proper records of courier movements and deliveries.

Printing & Stationery Management

• Coordinate printing requirements and maintain office stationery supplies.
• Arrange required printing materials and ensure timely availability.

Inventory & Stock Management

• Maintain records of office stock and inventory.
• Monitor stock levels and ensure timely replenishment.
• Keep proper records of issued and available materials.

Basic IT Support

• Provide basic troubleshooting support for laptops, printers, and other office devices.
• Coordinate with the IT team or external vendors for technical issues whenever required.

Vendor Management

• Assist with vendor creation and documentation.
• Coordinate and follow up with vendors for services and supplies.
• Ensure timely completion of vendor-related requirements.

Administrative Support

• Provide general administrative support across departments as required.
• Assist in smooth day-to-day office operations and facility coordination.
• Handle multiple administrative tasks and ensure timely closure.

Skills & Requirements

• Basic knowledge of office administration and day-to-day office operations.
• Basic IT troubleshooting knowledge.
• Good coordination, communication, and follow-up skills.
• Working knowledge of MS Excel, MS Word, and email communication.
• Ability to manage multiple tasks and priorities effectively.
• Strong attention to detail and ownership of assigned responsibilities.
• Hands-on and proactive approach to work.

Why Join Us?

• Opportunity to work with a fast-growing FMCG brand with a strong digital presence.
• Supportive team environment that encourages learning and innovation.
• Exposure to diverse business functions and projects.
• Opportunity to take ownership of administrative operations.
• Chance to grow your career in a dynamic and rapidly evolving organization.