Office Manager

Messe Muenchen India; Mumbai; On-site; INR 1,600,000 - 2,400,000; Full time

Job summary

Messe Muenchen India in Mumbai is seeking an organized Office Manager to own the day-to-day operations of the head office and satellite offices in Delhi and Bangalore. Reporting to the CFO, you will be the operational backbone of the workplace—keeping facilities, admin vendors, and processes running smoothly so the team can focus on its core work.

With 10–15 years in office management, you will oversee policies, budgets, and a professional front of house, while guiding the admin team and

Qualifications

• Bachelor's degree or diploma in business administration, management, or related field.
• 10–15 years of office management experience.
• Proficiency with Microsoft Office and Google Workspace; ERP tools preferred.

Responsibilities

• Manage the daily operations of the office, ensuring a safe, tidy, and well-functioning workplace.
• Develop, document, and enforce office policies and procedures; keep the employee handbook section on workplace practices current.
• Order and manage office supplies, equipment, and stationery within budget.
• Maintain physical and digital filing systems, contracts, and records; handle incoming office generic mails and correspondence.
• Oversee reception and visitor management, ensuring professional front-of-house experience.
• Induction to new team members with office and admin related policies and procedures
• Effectively manage the administration team
• Prepare, track, and process office admin invoices, purchase orders, and expense reports.
• Administer petty cash and reconcile office-related accounts monthly.
• Track office expenditure against budget; flag variances and forecast needs.
• Liaise with the finance team on payments and records.
• Source, negotiate, and manage contracts with suppliers, cleaning, security, and maintenance vendors.
• Schedule repairs and preventive maintenance for office equipment and premises.
• Serve as the point of contact for building management, landlords, and service providers.
• Ensure compliance with health & safety regulations; run fire drills and maintain first-aid provisions.
• Support team meetings, offsites, and company events, including catering, venue & other logistical arrangements.
• Take minutes at administrative meetings and follow up on action items.

Skills

Organizational skills

Communication skills (English)

Attention to detail

Problem-solving under pressure

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office

Google Workspace

ERP tools

Job description

About the Role

Messe Muenchen India is seeking an organized, proactive Office Manager to own the day-to-day running of our Mumbai Head office & Sales offices at Delhi & Bangalore. Reporting to the CFO, you will be the operational backbone of the workplace — keeping office facilities, admin vendors, and the processes running smoothly so the team can focus on its core work.

Key Responsibilities

Office operations & administration

• Manage the daily operations of the office, ensuring a safe, tidy, and well-functioning workplace.
• Develop, document, and enforce office policies and procedures; keep the employee handbook section on workplace practices current.
• Order and manage office supplies, equipment, and stationery within budget.
• Maintain physical and digital filing systems, contracts, and records; handle incoming office generic mails and correspondence.
• Oversee reception and visitor management, ensuring professional front-of-house experience.
• Induction to new team members with office and admin related policies and procedures
• Effectively manage the administration team

Finance & bookkeeping support

• Prepare, track, and process office admin invoices, purchase orders, and expense reports.
• Administer petty cash and reconcile office-related accounts monthly.
• Track office expenditure against budget; flag variances and forecast needs.
• Liaise with the finance team on payments and records.

Facilities, vendors & compliance

• Source, negotiate, and manage contracts with suppliers, cleaning, security, and maintenance vendors.
• Schedule repairs and preventive maintenance for office equipment and premises.
• Serve as the point of contact for building management, landlords, and service providers.
• Ensure compliance with health & safety regulations; run fire drills and maintain first-aid provisions.

Team coordination & events

• Support team meetings, offsites, and company events, including catering, venue & other logistical arrangements.
• Take minutes at administrative meetings and follow up on action items.

Qualifications & Skills

Required

• Bachelor's degree or diploma in business administration, management, or a related field — or equivalent practical experience.
• 10-15 years of experience in office management, administration, or a similar role.
• Proficiency with Microsoft Office and/or Google Workspace; comfort with office-management or ERP tools.
• Working knowledge of bookkeeping and expense processes.
• Excellent written and verbal communication skills in English.
• Strong organizational ability with the capacity to prioritize and manage multiple deadlines independently.
• High level of discretion and integrity when handling confidential information.

Core competencies

• Organization & prioritization
• Problem-solving under pressure
• Negotiation & vendor management
• Budget awareness
• Communication & interpersonal warmth
• Confidentiality & professionalism
• Adaptability
• Attention to detail