Manager - Warehouse

USV; Navi Mumbai; On-site; INR 600,000 - 1,000,000; Full time

Job summary

USV in Navi Mumbai seeks a warehouse operations professional to lead end-to-end control of warehouse activities in line with cGMP, SOPs, and safety standards.

You will manage receipt, storage, dispensing, batch reconciliation, and finished goods handling, ensuring accurate records and compliance across SAP and dispatch activities.

Collaborate with QA, Logistics, Planning, and EHS to maintain uninterrupted production, proper waste disposal, and staff training.

Responsibilities

• Receive and record incoming materials against POs in SAP, ensure batch-wise entries and GRNs.
• Oversee storage, segregation, labeling, and location updates under ambient, cooling, and deep-freezer conditions.
• Supervise or perform dispensing of RM/PM using RLAF and calibrated balances; perform batch reconciliation in SAP.
• Coordinate with Logistics for local/export dispatches of finished goods and ensure clean log of weights and updates.

Job description

The primary responsibility of this role is the end-to-end control of warehouse operations in compliance with current Good Manufacturing Practices (cGMP), Safety, and Standard Operating Procedures (SOPs).

A) Operations, Inventory Management & SAP

• 1. Receipt & Disposition: Receive all incoming materials (Raw Materials, Packaging Materials, Consumables, Engineering/Spares, Admin, Housekeeping, and QC items) against Purchase Orders (POs) in SAP; record Goods Receipt Notes (GRN) and batch-wise entries.
• 2. Storage & Segregation: Ensure strict physical segregation and status labeling (Quarantine, Accepted, Expired) under specified storage conditions (Ambient, Cooling Cabinets, Deep Freezers). Maintain and update material location charts for easy retrieval.
• 3. Dispensing & Reconciliation: Supervise or perform dispensing of Raw Materials and Packaging Materials using Reverse Laminar Air Flow (RLAF) and calibrated balances. Perform batch-wise inventory reconciliation in SAP and track expiry/retest dates.
• 4. Finished Goods Handling: Receive finished drugs from production, verify gross container weights, log updates, manage staging, and coordinate local/export dispatches with Logistics.

B) cGMP Compliance, Documentation & Housekeeping

• 1. GMP Logbooks & Records: Maintain accurate daily logs for temperature/humidity monitoring, software data downloads (cooling equipment), equipment usage, and document filing systems.
• 2. Facility Hygiene & Maintenance: Oversee daily cleaning of warehouse areas, dispensing utensils, vacuum cleaners, stackers, and RLAF units. Monitor pressure gauges and check gowning procedures/washed gown availability daily.
• 3. Material Returns & Disposal: Manage returns from production and handle expired/rejected materials, transferring authorized waste to EHS/housekeeping personnel for proper disposal.

C) Cross-Functional Coordination & Supply Chain Support

• 1. Material Shortages & Planning: Promptly communicate Raw/Packaging material shortages to Planning, Purchase, and Head Office to maintain continuous production.
• 2. Quality Assurance & Control: Coordinate with QC for priority sampling, retesting schedules, and consignment approvals.
• 3. Accounts & Administration: Process engineering spares, vendor quotations, PO preparation support, invoice stamping/delivery challans, and routing for account payments.

D) Training, Safety

• 1. Staff Development: Conduct on-the-job training for warehouse staff, technicians, and housekeeping personnel according to SOPs. Recommend new hires for induction.
• 2. Access & Security: Maintain the Warehouse Authorized Person List.