Manager/ Sr. Manager - Hospitality

Alembic Pharmaceuticals; Mumbai; On-site; INR 350,000 - 520,000; Full time

Job summary

Alembic Pharmaceuticals in Mumbai is seeking a Travel Coordinator to oversee domestic and international travel for employees, including flights, hotels, visas, and transport arrangements. You will build detailed itineraries, ensure policy compliance, and manage relationships with vendors.

The role requires coordinating conferences and events, monitoring budgets, resolving disruptions, and maintaining travel databases and MIS reports to support decision making, confidentiality, and high service

Responsibilities

• Manage domestic and international travel arrangements, including flights, hotels, visas, ground transportation, travel insurance, and foreign exchange requirements.
• Develop and manage detailed travel plans and itineraries while ensuring timely execution and adherence to company travel policies.
• Coordinate with internal stakeholders to understand and fulfil corporate travel, accommodation, hospitality, and event-related requirements.
• Manage relationships with travel agencies, airlines, hotels, and hospitality partners to ensure service quality and operational efficiency.
• Negotiate corporate rates, service agreements, and vendor contracts to achieve competitive commercial terms and cost optimization.
• Monitor travel budgets, vendor invoices, billing, and reconciliation activities to ensure financial accuracy and timely closure.
• Resolve travel disruptions, emergencies, and operational issues by providing timely assistance to employees and business travellers.
• Maintain travel databases, documentation, MIS reports, and operational dashboards to support effective monitoring and decision-making.
• Ensure compliance with travel regulations, visa requirements, documentation standards, and company policies.
• Coordinate hospitality and travel arrangements for conferences, meetings, leadership visits, training programs, and cycle meetings.
• Identify and implement improvements in travel and hospitality processes to enhance employee experience, service quality, and operational efficiency.
• Ensure seamless end-to-end support for hospitality, travel, accommodation, and event-related services while maintaining confidentiality, accuracy, and customer service standards.

Job description

Role & responsibilities

• Manage domestic and international travel arrangements, including flights, hotels, visas, ground transportation, travel insurance, and foreign exchange requirements.


• Develop and manage detailed travel plans and itineraries while ensuring timely execution and adherence to company travel policies.


• Coordinate with internal stakeholders to understand and fulfil corporate travel, accommodation, hospitality, and event-related requirements.


• Manage relationships with travel agencies, airlines, hotels, and hospitality partners to ensure service quality and operational efficiency.


• Negotiate corporate rates, service agreements, and vendor contracts to achieve competitive commercial terms and cost optimization.


• Monitor travel budgets, vendor invoices, billing, and reconciliation activities to ensure financial accuracy and timely closure.


• Resolve travel disruptions, emergencies, and operational issues by providing timely assistance to employees and business travellers.


• Maintain travel databases, documentation, MIS reports, and operational dashboards to support effective monitoring and decision-making.


• Ensure compliance with travel regulations, visa requirements, documentation standards, and company policies.


• Coordinate hospitality and travel arrangements for conferences, meetings, leadership visits, training programs, and cycle meetings.


• Identify and implement improvements in travel and hospitality processes to enhance employee experience, service quality, and operational efficiency.


• Ensure seamless end-to-end support for hospitality, travel, accommodation, and event-related services while maintaining confidentiality, accuracy, and customer service standards.