Manager- IT Procurement

BDO India; Gandhinagar; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

BDO India seeks a procurement specialist in Gandhinagar to drive end-to-end RFPs, tender management and IT procurements. You will prepare technical specs, evaluate bids, and coordinate with government departments and OEMs to ensure compliant, timely procurement.

The role emphasizes handling GeM bids, monitoring milestones and supporting AI/ML, cloud and data analytics procurements, with at least four years of relevant experience.

Qualifications

• B.E./B.Tech. in Engineering/Technology, MCA or equivalent qualification.
• MBA or equivalent full-time management programme of minimum 12 months duration.
• Minimum 4 years of experience in RFP and procurement.

Responsibilities

• Prepare and vet tender/RFP documents, bid conditions, schedules and other procurement-related documents.
• Prepare detailed technical specifications, eligibility criteria, scope of work and technical evaluation criteria for IT, software, hardware, cloud, AI/ML and related technology procurements.
• Coordinate with Government Departments and stakeholders for understanding and finalization of procurement requirements.
• Examine and process pre-bid queries, clarifications, amendments and corrigenda with stakeholders.
• Manage and process GeM bids, including preparation, uploading, clarification, evaluation and related activities.
• Coordinate with OEMs, authorized partners, system integrators and bidders for technical inputs and clarifications.
• Provide technical and commercial support during bid evaluation and ensure compliance with bid conditions.
• Prepare comparative statements, technical evaluation reports, commercial evaluation documents, bid evaluation reports and related notes.
• Assist in tender submissions, proposals and agenda notes for authorities and committees.
• Monitor tender milestones and timelines and coordinate to ensure timely procurement stages.
• Assist in identifying and resolving issues during tendering, evaluation and award processes.
• Review bidder submissions against requirements and highlight deviations.
• Support procurement of emerging technologies (AI/ML, data analytics, cloud) and related IT solutions.
• Maintain records and documentation relating to tenders, bids, evaluations, clarifications and approvals.
• Coordinate with internal teams and Government Departments to minimize delays and ensure smooth execution.
• Perform other tender/procurement responsibilities assigned by GIL.

Skills

Tender management

RFP evaluation

Vendor coordination

IT procurement

Education

B.E./B.Tech. in Engineering / Technology

MCA or equivalent

MBA or equivalent 12-month programme

Job description

Key Responsibilities

• Prepare and vet tender/RFP documents, bid conditions, schedules and other procurement-related documents.
• Prepare detailed technical specifications, eligibility criteria, scope of work and technical evaluation criteria for IT, software, hardware, cloud, AI/ML and related technology procurements.
• Coordinate with concerned Government Departments and stakeholders for understanding and finalization of procurement requirements.
• Examine and process pre-bid queries, clarifications, amendments and corrigenda in consultation with the concerned stakeholders.
• Manage and process GeM bids, including preparation, uploading, clarification, evaluation and other related procurement activities.
• Coordinate with OEMs, authorized partners, system integrators and prospective bidders wherever required for obtaining technical inputs and clarifications.
• Provide technical and commercial support during bid evaluation and assist in ensuring compliance with prescribed bid conditions.
• Prepare comparative statements, technical evaluation reports, commercial evaluation documents, bid evaluation reports and related office notes.
• Assist in preparing tender-related submissions, proposals and agenda notes for competent authorities, tender committees and evaluation committees.
• Monitor tender milestones and timelines and coordinate with concerned stakeholders to ensure timely completion of each procurement stage.
• Assist in identifying and resolving issues arising during tendering, evaluation and award processes.
• Review bidder submissions against eligibility, technical and commercial requirements and highlight deviations/non-compliances.
• Support procurement of emerging technologies, particularly Artificial Intelligence, Machine Learning, data analytics, cloud computing and other IT solutions.
• Maintain proper records and documentation relating to tenders, bids, evaluations, clarifications and approvals.
• Coordinate with internal teams and Government Departments to minimize delays and ensure smooth execution of procurement activities.
• Perform any other tender/procurement-related responsibilities assigned by GIL from time to time.

Required Educational Qualification

• B.E./B.Tech. in Engineering / Technology, MCA, or equivalent qualification from a recognized institution; AND
• MBA or equivalent full-time management programme of minimum 12 months duration from a recognized institution
• Minimum 4 years of experience on RFP and procurement.