Manager Facilities

Med-Metrix; Chennai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Med-Metrix is seeking an experienced Facilities and Admin Manager to oversee day-to-day administrative and facilities operations at our Chennai site. You will manage transportation, office services, and vendor contracts while ensuring compliance with local regulations and HIPAA-related privacy standards.

The role requires 5–8 years in facilities management, 2–3 years supervising staff, and strong knowledge of building systems and safety.

Qualifications

• Bachelor's degree in Facilities Management, Engineering, Business Administration or related field.
• 5-8 years' experience in facilities management or related role.
• 2-3 years' experience supervising staff or vendors.
• Strong knowledge of building systems, maintenance, safety, and vendor management.
• Experience managing operational budgets.
• Prior experience driving operational improvements and service delivery.
• Proficiency in Microsoft Office Suite.
• Strong interpersonal and communication skills.

Responsibilities

• Oversee day-to-day administrative, facilities and transportation operations of onsite location(s).
• Develop and implement administrative policies and SOPs and drive improvement initiatives.
• Manage office supplies, asset inventory, space planning, and workplace services.
• Supervise front office, housekeeping, security, and support staff.
• Ensure statutory compliance with local government and labor regulations.
• Manage contracts, renewals, and SLAs; prepare and control annual administrative budgets.
• Lead facility operations including maintenance, repairs, utilities and infrastructure; coordinate with landlords and authorities.
• Oversee HVAC, electrical, plumbing, fire safety systems and building compliance.

Skills

Facilities management

Vendor management

Budget control

Team supervision

Safety & compliance

MS Office

Communication skills

Education

Bachelor's degree in Facilities Management

Tools

MS Office Suite

Job description

Job Description:

Job Purpose

Duties & Responsibilities

• Oversee day-to-day administrative, facilities and/or transportation operations of onsite location(s)
• Develop and implement administrative policies and SOPs and continuously drive improvement initiatives
• Manage office supplies, asset inventory, space planning, and workplace services
• Supervise front office, housekeeping, security, and support staff
• Ensure statutory compliance with local government and labor regulations
• Manage contracts, renewals, and service-level agreements (SLAs)
• Prepare and control annual administrative budgets
• Lead facility operations including maintenance, repairs, utilities, and infrastructure, including coordinating with landlords, building management, and local authorities++-
• Oversee HVAC, electrical, plumbing, fire safety systems, and building compliance
• Ensure preventive maintenance programs are implemented effectively
• Manage EHS (Environment, Health & Safety) standards
• Conduct risk assessments and ensure business continuity readiness
• Oversee employee transportation operations and vendor performance as needed
• Manage fleet operations, route optimization, and cost control
• Ensure transport compliance with local regulations
• Monitor driver performance, safety standards, and vehicle maintenance
• Handle transport-related incident management and escalation
• Implement efficiency improvements and reporting mechanisms
• Lead and mentor admin, facilities, and transport teams
• Collaborate with HR, Finance, IT, and Operations for integrated site management
• Present operational reports and cost analysis to senior management
• Other duties as assigned
• Use, protect and disclose patients' protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties
  

Qualifications

• Bachelor's Degree in Facilities Management, Engineering, Business Administration or related field
• 5-8 years' experience working in facilities management or a related role required
• 2-3 years' experience supervising staff or vendors
• Strong knowledge of building systems, maintenance, workplace services, safety, and vendor management required
• Experience overseeing and maintaining operational budgets
• Prior experience managing operational improvements and service delivery
• Proficiency in Microsoft Office Suite
• Strong interpersonal skills, ability to communicate well at all levels of the organization
• Strong problem solving and creative skills and the ability to exercise sound judgment and make decisions based on accurate and timely analyses
• High level of integrity and dependability with a strong sense of urgency and results oriented
• Excellent written and verbal communication skills required
• Gracious and welcoming personality for customer service interaction

Working Conditions

• Must possess a smart-phone or electronic device capable of downloading applications, for multifactor authentication and security purposes
• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress
• Work Environment: The noise level in the work environment is usually minimal

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.