Manager Facilities Administration

Pearce Services; Sahibzada Ajit Singh Nagar; On-site; INR 1,500,000 - 2,000,000; Full time

Job summary

Pearce Services is seeking a Manager – Administration & Facilities to oversee all aspects of administrative operations at their office in Punjab, India. You will be responsible for security management, housekeeping, travel coordination, office management, and compliance with safety regulations.

The ideal candidate will have 8–12+ years of relevant experience in a corporate setting with over 500 employees, demonstrating strong vendor management and problem-solving skills. Excellent stakeholder engagement and operational insight are critical for this role.

Qualifications

• 8–12+ years of experience in administration and facility management.
• Strong experience in managing vendors, facilities, and workplace operations.
• Good understanding of compliance, safety, and regulatory requirements.

Responsibilities

• Ensure overall security arrangements for the organization.
• Oversee housekeeping operations and facility maintenance.
• Manage travel bookings and logistics for official travel.
• Coordinate meetings, events, and office inventory.
• Ensure compliance with safety and statutory requirements.

Skills

Vendor management

Facility management

Stakeholder management

Problem-solving

Compliance knowledge

Job description

Pearce Services is a leading nationwide provider of operations, maintenance, and engineering services for mission‑critical infrastructure across the United States. Founded in 1998, Pearce supports telecommunications, renewable energy (wind and solar), EV charging infrastructure, and energy storage sectors. Pearce is known for its strong focus on uptime, reliability, safety, and operational excellence, enabled by advanced analytics, proprietary platforms, and a distributed operations model.

Role Overview

We are looking for an experienced Manager – Administration & Facilities to lead and manage end-to-end admin and facility operations. The role requires strong ownership, operational excellence, and the ability to drive improvements across workplace management, vendor governance, and employee experience.

Key Responsibilities

Security Management

• Ensure overall security arrangements for the organization, including movement of people and materials
• Coordinate with security agencies and local law enforcement as required

Housekeeping & Facility Management

• Oversee housekeeping operations, office upkeep, pest control, and minor repairs
• Ensure high standards of cleanliness, hygiene, and maintenance across premises
• Manage cafeteria/canteen administration and workplace services

Travel & Transport Management

• Manage travel bookings, hotel arrangements, and logistics for official travel
• Oversee transport operations including cab/vendor management, driver rosters, billing, and fleet coordination
• Manage vendor selection, contracts, SLAs, and performance reviews
• Handle procurement, rate contracts, and vendor payments
• Ensure efficient service delivery and cost optimization

Operations & Office Management

• Manage conference rooms, office supplies, stationery, and inventory
• Coordinate meetings, events, and leadership visits
• Oversee mailroom/courier operations

Maintenance & Compliance

• Ensure maintenance of office equipment, including printers, HVAC, and utilities
• Manage AMCs, renewals, and preventive maintenance schedules
• Ensure compliance with safety, fire, and statutory requirements
• Support emergency preparedness and business continuity processes

Budgeting & Reporting

• Manage admin budgets, cost control, and expense tracking
• Handle billing, invoicing, and petty cash management

Core Experience & Qualifications

• 8–12+ years of experience in administration and facility management
• Strong experience in managing vendors, facilities, and workplace operations
• Good understanding of compliance, safety, and regulatory requirements
• Excellent stakeholder management and coordination skills
• Strong problem-solving and decision-making abilities

Additional Key Requirements (Hiring Manager Expectations)

• Must have managed administration for a corporate setup with 500+ employees
• Strong hands‑on knowledge of housekeeping operations, cleaning chemicals, and hygiene standards
• Demonstrated ability to be proactive, with a focus on process improvements and operational enhancements
• Ability to take ownership and drive initiatives independently

Preferred Skills

• Experience in handling large‑scale or multi‑location operations
• Strong focus on process optimization and efficiency
• Familiarity with audit, compliance, and quality standards (ISO, safety systems, etc.)