Manager - CEO's Office

Shiv Nadar School; Dadri; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Shiv Nadar School seeks aSenior leader to enable the CEO's Office by driving strategic projects, governing initiatives and ensuring disciplined execution. You will translate priorities into plans, dashboards, timelines and measurable outcomes while maintaining visibility across initiatives.

The role requires maturity, discretion, and effective stakeholder engagement across internal and external partners. You will develop governance frameworks, manage executive communications and coordinate

Qualifications

• Postgraduate degree from a recognized business school or equivalent.
• 8-10 years of relevant experience in project or program management, strategy, business operations, the CEO's Office or similar roles.
• Demonstrated experience in managing complex, cross-functional initiatives involving multiple stakeholders and competing priorities.
• Strong proficiency in project planning tools, dashboards, Gantt charts, management reporting and executive presentations.
• Excellent written and verbal communication skills, with experience in preparing executive-level documentation and leadership presentations.
• Prior experience in the education sector would be an advantage.

Responsibilities

• Develop and maintain dashboards for key organizational priorities, strategic initiatives and cross-functional projects, providing visibility into progress, milestones, performance, risks and dependencies.
• Establish project plans, timelines, Gantt charts and governance frameworks to drive accountability and timely execution of priorities.
• Analyse project updates and identify risks and bottlenecks, escalating issues requiring leadership attention.
• Draft, review and refine executive-level correspondence, reports and presentations ensuring clarity and professionalism.
• Coordinate leadership meetings and events, ensuring alignment and preparedness.

Skills

Project governance

Executive coordination

Stakeholder management

Dashboard reporting

Education

Postgraduate degree

Tools

Gantt charts

Dashboard software

Job description

Location: Noida

Reports to: Chief Executive Officer

The Position

The appointee will play a pivotal role in enabling the effective functioning of the CEO's Office by driving strategic projects, strengthening project governance, and ensuring disciplined execution of key organizational priorities. The role will work closely with the CEO, Core Leadership, School Leadership Teams and cross-functional stakeholders to translate priorities into structured plans, dashboards, timelines and measurable outcomes. The appointee will be responsible for maintaining visibility across critical initiatives, identifying risks and dependencies, and driving follow-through to ensure timely execution. Given the nature of the CEO's Office, the role also requires a high degree of maturity, judgement and discretion. The appointee will regularly engage with key internal and external stakeholders and handle sensitive and confidential information. Alongside project responsibilities, the role will oversee the effective day-to-day functioning of the CEO's Office, including meetings, events and associated coordination.

Key Responsibilities

1. Project Governance, Performance Monitoring & Strategic Execution

• Develop and maintain dashboards for key organizational priorities, strategic initiatives and cross-functional projects, providing the CEO and leadership team with visibility into progress, milestones, performance, risks and dependencies.

• Establish project plans, timelines, Gantt charts and governance frameworks to drive accountability, monitor deliverables and ensure timely execution of strategic priorities. • Analyse project updates, identify emerging risks and bottlenecks, and proactively escalat issues requiring leadership attention or intervention.

• Track key decisions, commitments and action items arising from leadership discussions, ensuring accountability and timely closure.

• Synthesize complex project information into concise, insight-driven reports and recommendations to support executive decision-making.

2. Executive Communication & Documentation

• Draft, review and refine executive-level correspondence, reports, presentations, briefing notes and leadership communications, ensuring accuracy, clarity and professionalism.

• Consolidate inputs from multiple stakeholders into structured summaries, decision briefs and presentations for the CEO and senior leadership team.

• Document key leadership discussions, decisions and action points, maintaining accurate records and appropriate confidentiality.

3. Stakeholder Management & Executive Coordination

• Act as a central coordination point between the CEO's Office and key internal and external stakeholders, facilitating alignment, information flow and timely resolution of issues.

• Exercise sound judgement in prioritizing requests, managing sensitive matters and determining issues requiring the CEO's attention.

• Coordinate leadership meetings, strategic forums, events and executive engagements, ensuring effective stakeholder alignment and preparedness.

• Manage confidential information and sensitive stakeholder interactions with discretion, professionalism and integrity.

4. CEO's Office Operations & Executive Support

• Support and optimize the CEO's calendar, meetings and engagements, ensuring alignment with organizational priorities and effective use of executive time.

• Support coordination of meetings across campuses, locations and time zones, ensuring agendas, briefing materials, presentations and other preparatory inputs are available in advance.

• Oversee the day-to-day functioning of the CEO's Office, streamlining workflows and ensuring efficient management of operational, administrative and logistical requirements, including travel arrangements where required.

Qualifications & Experience

• Postgraduate degree from a recognized business school or equivalent institution.

• 8-10 years of relevant experience in project or program management, strategy, business operations, the CEO's Office or similar roles.

• Demonstrated experience in managing complex, cross-functional initiatives involving multiple stakeholders and competing priorities.

• Strong proficiency in project planning tools, dashboards, Gantt charts, management reporting and executive presentations.

• Excellent written and verbal communication skills, with experience in preparing executive-level documentation and leadership presentations.

• Prior experience in the education sector would be an advantage.

• Strategic Execution & Project Management: Ability to translate organizational priorities into structured execution plans, measurable outcomes and clear accountability mechanisms.

• Analytical & Reporting Skills: Strong analytical capabilities, with the ability to develop dashboards, track performance and generate actionable management insights.

• Executive Communication: Ability to synthesize complex information into concise, structured and decision-oriented reports and presentations for senior leadership.

• Planning & Prioritization: Excellent organizational skills, attention to detail and the ability to manage multiple priorities and deadlines effectively.

• Risk Management & Follow-through: Ability to anticipate risks, identify interdependencies, resolve execution bottlenecks and drive timely closure of commitments.

• Stakeholder Management: Strong interpersonal and coordination skills, with the confidence to engage effectively with senior leaders and external stakeholders.

• Judgement & Discretion: High levels of professional maturity, integrity and discretion when handling sensitive matters and confidential information.

• Problem-solving & Adaptability: A proactive, solutions-oriented approach and the ability to operate effectively in a fast-paced, dynamic environment.

• Strategic & Operational Agility: Ability to balance strategic initiatives and organizational priorities with the operational requirements of the CEO's Office.