Manager Admin

Apeejay Stya Group; Jalandhar; On-site; INR 550,000 - 850,000; Full time

Job summary

Apeejay Education Society requires a Manager Admin for its Jalandhar Office to ensure smooth functioning of administrative functions across the cluster. You will oversee Facility Management, Housekeeping, Security, Transport, Repair & Maintenance, canteen operations, Fire safety, Horticulture and liaisoning, while ensuring safety of students and staff.

Ideal candidates will supervise transport, security and housekeeping teams, manage AMC renewals, drive cost-effective solutions, and liaise with

Qualifications

• Must have strong administrative and facilities management experience in schools or institutions.
• Experience in transport, security, housekeeping oversight and vendor management.
• Exposure to liaising with regulatory authorities and ensuring compliance.

Responsibilities

• Responsible for overall Administrative maintenance and upkeep of all Apeejay schools located at Cluster assigned.
• To ensure all AMCs are renewed and timely escalation for renewals and renegotiations.
• Responsible for overseeing transport management wrt (i) All compliances are being followed (ii) Documentation (iii) Changes/ Improvisation required if any.
• Supervising Transport team, security team, housekeeping team, administrators, etc.
• Responsible for cost effective solutions without compromising quality and time. Also thinking creatively to utilize existing resources effectively.
• Housekeeping: Vendor Management to ensure the required number of personnel are deployed as per agreed format; ensure staff adhere to duties; timely escalation in emergencies; regular vendor reviews and training.
• To ensure mess / canteen is running with proper hygiene.
• Security: manage safety and security operations of all schools in the cluster; coordinate safety planning; provide training to security staff; implement safety devices and alarms; monitor premises and access points.
• Liasoning: work with Department of Education and regulatory authorities; manage relations with Water Authority, Police, Electricity, BSNL, Banks; ensure compliance and timely escalations; liaise with parents and stakeholders; represent school in legal matters; coordinate with HO for legal/regulatory matters and notices.
• Repair & Maintenance: ensure timely service of vehicles and DG sets; process bills; oversee maintenance of assets.
• Audit: inventory controls across schools, cost effectiveness, statutory compliance; ensure budget adherence; verify bills for stock, transport, security and housekeeping.

Skills

Administration

Facilities Management

Transport Management

Security Management

Vendor Management

Regulatory Liaison

Cost Control

Facility Safety

Canteen Hygiene

Job description

Apeejay Education Society requires Manager Admin for its Jalandhar Office.

Summary of Job

To ensure smooth functioning of all all administration functions like Facility Management, Housekeeping, Security, Transport, Repair& Maintenance, canteen / cafeteria, Fire, Safety measures, Horticulture & Liasioning in all institutes / schools in the cluster. To ensure safety and security of all students and staff working closely with Heads of Institute.

Job Responsibilities

Administration

• Responsible for overall Administrative maintenance and upkeep of all Apeejay schools located at Cluster assigned
• To ensure all AMCs are renewed and timely escalation for renewals and renegotiations.
• Responsible for overseeing transport management wrt (i) All compliances are being followed (ii) Documentation (iii) Changes/ Improvisation required if any.
• Supervising Transport team , security team , housekeeping team, administrators, etc.
• Responsible for cost effective solutions without compromising quality and time. Also thinking creatively to utilize existing resources effectively.
• Housekeeping:-1) Vendor Management to ensure the required no. of personnel are deployed as per agreed format. 2) to ensure that Housekeeping staff carry out their outlined work along with Supervisor. 3) to elevate timely in case of emergency. 4) Periodic/ Regular review and feedback to vendor.Ensure proper training is conducted from time to time to ensure adherence to norms.
• To ensure mess / canteen is running with proper hygiene.

Security

• To manage effectively the overall safety and security operations of all schools of Jalandhar / assigned cluster
• To co-ordinate all safety and security planning pertaining to personal safety of the students, staff and all relevant stake holders
• To provide training to Security staff timely to ensure they follow norms and adhere to organisations culture and values.
• To develop, design and oversee the schools & institutes implementation of facilities safety and security devices, patrols and alarms.
• Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points.
• To come up with creative latest technologies and suggest pros and cons of the same to the management from time to time.
• To be aware of what best practices are being adopted by others and adopt in conjunction with management.

Liasoning

• Working closely with the Department of Education and related authorities.
• Build and manage relation with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc.
• Ensure compliances for all the above at all time, Timely escalation in case of any misuses/ delays/ lapse.
• Liaison with parents and other stakeholders as required in line with the requirements from school promoters.
• Representing school in all legal matters or compliance related issues.
• Responsible for coordinating with HO in all legal/Regulatory matters.
• Responsible for coordinating with HO for any legal notice/drafts/petition to sent to regulatory department.
• Actively monitor all activities pertaining to various school communication and proactively escalating.

Repair & Maintenance

• Ensure timely service and maintenance of all vehicles in conjunction with HO
• Service bills to be timely put for processing.
• Ensure DG sets are working properly and serviced timely
• Ensure timely maintenance and repair of assets wherever required.

Audit

• Responsible for submission of Inventory Controls across schools, Cost Effectiveness and Statutory Compliances. Please ensure all submissions happen after proper regular audits.
• Ensuring all expenses are within budget, preferable less than previous year expenditure and putting up for approvals as per defined process.
• Checking & verifying all bills related to stock, transport, security & house-keeping agencies, etc.