Administration Officer

Apeejay Stya Group; New Delhi; On-site; INR 350,000 - 500,000; Full time

Job summary

Apeejay education Society is seeking an Admin Officer for its Schools located in Delhi/NCR. The role covers administration, housekeeping, security, transport, and maintenance to ensure smooth campus functioning and safety at all times.

The incumbent will oversee vendor management, regulatory compliance, and cost-effective solutions while coordinating with HO for renewals and upgrades. Experience in facilities management is preferred.

Qualifications

• Responsible for overall maintenance and upkeep of Campus.
• To ensure all AMCs are renewed timely.
• Escalation for up gradation /renewals as required in conjunction with HO
• Responsible for overseeing transport management wrt (i) All compliances are being followed. (ii) Documentation (iii) Changes/ Improvisation required if any.
• Responsible for cost effective solutions without compromising quality at all time.( Coordination for printing of flex/hoardings at office in concern with HO) .
• Vendor Management to ensure the required no. of personnel are present as per agreed format.
• To ensure that Housekeeping staff carry out their outlined work along with HK Supervisor.
• To escalade timely in case of emergency.
• Periodic/ Regular review and feedback to vendor.
• To ensure mess / canteen is running with proper hygiene.
• Taking care of horticulture.
• To manage and direct the overall safety and security operations of the Campus.
• To co-ordinate all safety and security planning pertaining to personal safety of the students, staff and the public. To develop, design and oversee the Institutes implementation of facilities safety and security devices, patrols and alarms.
• Build and manage relation with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc.
• Ensure compliances for all the above at all time, Timely escalation in case of any misuses/ delays/ lapse.
• Ensure timely service and maintenance of all vehicles in conjunction with HO
• Service bills to be timely put for processing.
• Ensure DG sets are working properly

Responsibilities

• Administration: Responsible for overall maintenance and upkeep of Campus.
• Housekeeping: Vendor Management to ensure the required number of personnel are present and that HK staff carry out their outlined work with the HK Supervisor.
• Security: Manage safety and security operations of the Campus and coordinate safety planning including devices, patrols and alarms.
• Liasoning: Build relations with regulatory authorities and ensure compliance at all times with timely escalation.
• Repair & Maintenance: Ensure timely service and maintenance of vehicles and ensure DG sets are functioning.

Job description

Apeejay education Society requires Admin Officer for its Schools located at Delhi/NCR.

Summary of Job : The incumbent will be responsible to ensure smooth functioning of all support functions like Housekeeping, Security, Transport, Repair& Maintenance, canteen, Fire, Safety measures. To ensure deadlines and safety of the Institute at all time.

Job Responsibilities:-

Administration:

• Responsible for overall maintenance and upkeep of Campus.
• To ensure all AMCs are renewed timely.
• Escalation for up gradation /renewals as required in conjunction with HO
• Responsible for overseeing transport management wrt (i) All compliances are being followed. (ii) Documentation (iii) Changes/ Improvisation required if any.
• Responsible for cost effective solutions without compromising quality at all time.( Coordination for printing of flex/hoardings at office in concern with HO) .

Housekeeping:-

• Vendor Management to ensure the required no. of personnel are present as per agreed format.
• To ensure that Housekeeping staff carry out their outlined work along with HK Supervisor.
• To escalade timely in case of emergency.
• Periodic/ Regular review and feedback to vendor.
• To ensure mess / canteen is running with proper hygiene.
• Taking care of horticulture.

Security:

• To manage and direct the overall safety and security operations of the Campus.
• To co-ordinate all safety and security planning pertaining to personal safety of the students, staff and the public. To develop, design and oversee the Institutes implementation of facilities safety and security devices, patrols and alarms.

Liasoning:

• Build and manage relation with all concerned regulatory authorities. Like Water Authority, Police Department, Electricity Department, BSNL, Banks etc.
• Ensure compliances for all the above at all time, Timely escalation in case of any misuses/ delays/ lapse.

Repair & Maintenance:

• Ensure timely service and maintenance of all vehicles in conjunction with HO
• Service bills to be timely put for processing.
• Ensure DG sets are working properly