Management Information System(MIS) Executive

Shilpee Educational Trust; Patna; On-site; INR 360,000 - 540,000; Full time

Benefits offered by this job

Salary based on qualifications and经验

DDU-GKY/SOP training opportunities

Travel reimbursement

Leave and holidays as per policy

Career growth and performance reviews

Statutory benefits

Job summary

Shilpee Educational Trust in Patna, Bihar, seeks an organized MIS/data management professional to handle portal data for Kaushal Bharat and related programs. You will oversee candidate records, enrolment, batch schedules and attendance with accuracy and timely reporting.

Proficiency in Excel and Google Sheets, ability to coordinate with training, placement and finance teams, and good Hindi/English communication are essential. Experience with government-funded skill development projects is valued.

Qualifications

• Graduate in any discipline.
• BCA, B.Sc. IT, B.Com., BBA or a qualification in computer applications/MIS preferred.
• Relevant experience in skill development or government-funded projects will be valued.

Responsibilities

• Maintain authorised entries and updates on Kaushal Bharat and other prescribed project portals.
• Maintain project, training centre, staff, trainer, batch and candidate records.
• Track submissions, approvals, corrections and pending actions.
• Coordinate with BRLPS/JEEViKA and technical support teams to resolve MIS issues.
• Verify candidate details and supporting documents against eligibility.
• Maintain enrolment, identity, education, category, bank and consent records.
• Identify missing documents, duplicate entries and inconsistencies before submission.
• Maintain organised physical and digital candidate files.
• Support batch creation, candidate mapping and batch freezing.
• Reconcile biometric attendance, attendance registers and portal records.
• Track dropouts, replacements and other changes.
• Coordinate with trainers and centre staff for timely updates.
• Maintain assessment schedules, candidate lists, results and certificate records.
• Coordinate data requirements with trainers and assessment agencies.
• Follow up on pending results, corrections and certificates.
• Maintain employer, interview, selection, joining and placement records.
• Collect and organise appointment letters, salary evidence and other required placement documents.
• Track candidate retention and post-placement follow-up.
• Coordinate with the placement team to address missing or inconsistent records.
• Prepare daily, weekly and monthly project progress reports.
• Maintain Excel dashboards covering mobilisation, enrolment, attendance, training, assessment and placement.
• Highlight delays, data gaps and target shortfalls to the Project Head.
• Provide verified information for management reviews and official submissions.
• Keep records ready for due diligence, monitoring visits, inspections and audits.
• Share accurate data and documents with the independent Q-Team and concerned authorities.
• Maintain correction logs and evidence of action taken on observations.
• Coordinate with the finance team to reconcile relevant candidate and project records.
• Protect candidate and employee information.
• Maintain controlled access, regular backups and document version records.
• Ensure that portal submissions reflect actual, verifiable project activity.

Skills

Excel advanced

Hindi & English

Attention to detail

Coordination with teams

Education

Graduate in any discipline

BCA, B.Sc. IT, B.Com., BBA preferred

Experience in skill development government projects valued

Tools

Google Sheets

Word

PDF/document management

Job description

Roles and Responsibilities

1. Portal and Project Data Management

• Manage authorised entries and updates on Kaushal Bharat and other prescribed project portals.
• Maintain project, training centre, staff, trainer, batch and candidate records.
• Track submissions, approvals, corrections and pending actions.
• Coordinate with BRLPS/JEEViKA and technical support teams to resolve MIS issues.

2. Candidate Registration and Documentation

• Verify candidate details and supporting documents against applicable eligibility requirements.
• Maintain enrolment, identity, education, category, bank and consent records.
• Identify missing documents, duplicate entries and inconsistencies before submission.
• Maintain organised physical and digital candidate files.

3. Batch and Attendance Management

• Support batch creation, candidate mapping and batch freezing.
• Reconcile biometric attendance, attendance registers and portal records.
• Track dropouts, replacements and other changes according to applicable procedures.
• Coordinate with trainers and centre staff for timely updates.

4. Assessment and Certification Records

• Maintain assessment schedules, candidate lists, results and certificate records.
• Coordinate data requirements with trainers and assessment agencies.
• Follow up on pending results, corrections and certificates.

5. Placement and Post-Placement Tracking

• Maintain employer, interview, selection, joining and placement records.
• Collect and organise appointment letters, salary evidence and other required placement documents.
• Track candidate retention and post-placement follow-up.
• Coordinate with the placement team to address missing or inconsistent records.

6. Reports and Dashboards

• Prepare daily, weekly and monthly project progress reports.
• Maintain Excel dashboards covering mobilisation, enrolment, attendance, training, assessment and placement.
• Highlight delays, data gaps and target shortfalls to the Project Head.
• Provide verified information for management reviews and official submissions.

7. Inspection and Audit Support

• Keep records ready for due diligence, monitoring visits, inspections and audits.
• Share accurate data and documents with the independent Q-Team and concerned authorities.
• Maintain correction logs and evidence of action taken on observations.
• Coordinate with the finance team to reconcile relevant candidate and project records.

8. Data Confidentiality and Record Management

• Protect candidate and employee information.
• Maintain controlled access, regular backups and document version records.
• Ensure that portal submissions reflect actual, verifiable project activity.

Educational Qualification

• Graduate in any discipline.
• BCA, B.Sc. IT, B.Com., BBA or a qualification in computer applications/MIS preferred.
• Relevant experience in skill development or government-funded projects will be valued.

Required Skills

• Strong Microsoft Excel skills, including PivotTables, lookup formulas, SUMIFS, data validation and data cleaning.
• Working knowledge of Word, email, Google Sheets and PDF/document management.
• Experience handling large datasets and online reporting portals.
• Good communication skills in Hindi and working proficiency in English.
• Attention to detail, confidentiality and ability to meet deadlines.
• Ability to coordinate with mobilisation, training, placement, finance and quality teams.

Preferred Experience and Certification

• Previous MIS experience in DDU-GKY, skill development, livelihood or government-funded training projects.
• Familiarity with Kaushal Bharat, biometric attendance and placement documentation.
• Relevant DDU-GKY/SOP training and certification; applicants should mention their course, certificate details and validity.
• Willingness to complete additional training and certification required for the role.

Perks and Benefits

• Salary based on qualifications, relevant experience and skills, within the stated range.
• Opportunities for DDU-GKY/SOP training and professional development.
• Practical exposure to government-funded skill development projects and reporting systems.
• Reimbursement of approved official travel and project-related expenses as per organisational policy.
• Leave and holidays as per organisational policy.
• Performance reviews and opportunities for career growth.
• Statutory benefits, wherever applicable.

Selection Process

• CV screening.
• Practical Excel and data-verification test.
• Interview covering portal work, documentation and reporting.
• Verification of experience and relevant certificates.