MIS & Training Administration Executive

BABU BANARASI DAS UNIVERSITY; Lucknow; In loco; INR 300.000 - 540.000; Tempo pieno

Descrizione del lavoro

Babu Banarasi Das University in Lucknow seeks a skilled MIS/Training Administration professional to manage master records across colleges, courses and batches. You will prepare schedules, reconcile data, generate routine reports and coordinate communications with students, trainers and finance.

The role requires strong Excel expertise, data accuracy, and proficiency with Word, PowerPoint, Google Sheets and Canva.

Competenze

• Graduate in any discipline; a professional degree such as BBA, B.Tech is preferred.
• Strong Advanced Excel skills, including lookup functions, PivotTables, conditional formulas, data validation, data cleaning and reporting.
• Ability to manage and reconcile computerised data accurately.
• Working knowledge of Word, PowerPoint, Google Sheets and email correspondence.
• Knowledge of Canva or another creative tool.
• Good verbal and written communication skills.
• Strong attention to detail, organisation and follow-up skills.

Mansioni

• Maintain a master record covering colleges, courses, batches, students, trainers, schedules, attendance, assessments and training hours.
• Prepare batch lists, trainer mappings and timetables using information confirmed by the Training Operations Executive.
• Maintain the approved schedule and circulate authorised updates to students, trainers and college teams.
• Reconcile attendance and completed hours against verified operational records; resolve missing information, duplicate entries and discrepancies before reporting.
• Coordinate attendance uploads and maintain manual records when systems are unavailable, ensuring subsequent reconciliation.
• Prepare daily, weekly, monthly and programme-completion reports.
• Maintain a report-submission tracker showing recipients, deadlines, submission dates, acknowledgements and pending corrections.
• Draft and manage official emails, notices, letters and follow-ups with students, colleges, trainers, finance and other departments.
• Maintain student-query, complaint and feedback trackers with a named owner, required action, deadline and closure status.
• Prepare batch-wise assessment-participation and performance summaries; highlight cases requiring follow-up and send approved reminders.
• Maintain trainer profiles, approved deployment terms, course content, agreements, approvals and payment-supporting documents.
• Match invoice-supporting records with verified training delivery, flag discrepancies and coordinate documentation with finance.
• Verify certificate data and track preparation, approval, issuance, delivery confirmation and corrections.
• Maintain records of approved trainer accommodation, meal arrangements and related expenses.
• Assist with meetings, batch changes and administrative follow-ups. Create presentations, training summaries and basic communication materials using PowerPoint, Canva or similar tools, as required.
• Maintain organised digital folders, version control, backups and confidentiality of student, trainer and financial information.

Conoscenze

Advanced Excel

Data reconciliation

Communication skills

Attention to detail

Formazione

Bachelor’s degree

BBA or B.Tech preferred

Strumenti

Word

PowerPoint

Google Sheets

Email

Canva

Descrizione del lavoro

Role & responsibilities

• Maintain one updated master record covering colleges, courses, batches, students, trainers, schedules, attendance, assessments and training hours.
• Prepare batch lists, trainer mappings and timetables using information confirmed by the Training Operations Executive.
• Maintain the approved schedule and circulate authorised updates to students, trainers and college teams.
• Reconcile attendance and completed hours against verified operational records; resolve missing information, duplicate entries and discrepancies before reporting.
• Coordinate attendance uploads and maintain manual records when systems are unavailable, ensuring subsequent reconciliation.
• Prepare daily, weekly, monthly and programme-completion reports.
• Maintain a report-submission tracker showing recipients, deadlines, submission dates, acknowledgements and pending corrections.
• Draft and manage official emails, notices, letters and follow-ups with students, colleges, trainers, finance and other departments.
• Maintain student-query, complaint and feedback trackers with a named owner, required action, deadline and closure status.
• Prepare batch-wise assessment-participation and performance summaries; highlight cases requiring follow-up and send approved reminders.
• Maintain trainer profiles, approved deployment terms, course content, agreements, approvals and payment-supporting documents.
• Match invoice-supporting records with verified training delivery, flag discrepancies and coordinate documentation with finance.
• Verify certificate data and track preparation, approval, issuance, delivery confirmation and corrections.
• Maintain records of approved trainer accommodation, meal arrangements and related expenses.
• Assist with meetings, batch changes and administrative follow-ups. Create presentations, training summaries and basic communication materials using PowerPoint, Canva or similar tools, as required.
• Maintain organised digital folders, version control, backups and confidentiality of student, trainer and financial information.

Minimum Qualification and Experience

• Graduate in any discipline; a professional degree such as BBA, B.Tech is preferred.
• At least 3 years of relevant experience in MIS, computerised data management, reporting or training administration.

Mandatory Requirements

• Strong Advanced Excel skills, including lookup functions, PivotTables, conditional formulas, data validation, data cleaning and reporting.
• Ability to manage and reconcile computerised data accurately.
• Working knowledge of Word, PowerPoint, Google Sheets and email correspondence.
• Knowledge of Canva or another creative tool.
• Good verbal and written communication skills.
• Strong attention to detail, organisation and follow-up skills.

Excel accuracy, reporting and correspondence should carry greater weight in selection than creative-design skills.