Logistics Manager

George Philips Medical Engineering; Thane; On-site; INR 350,000 - 600,000; Full time

Job summary

George Philips Medical Engineering, Ambernath (Thane) location, is seeking an export/import logistics coordinator to manage daily shipping activities and documentation.

The role requires coordinating with freight forwarders and banks, ensuring timely dispatch of domestic and export orders, and maintaining accurate shipment records across departments.

Attention to detail and proficiency in MS Office are essential for success in this role.

Qualifications

• Experience with import-export documentation and related processes.
• Familiarity with freight forwarding, CHA, and customs clearance.
• Ability to coordinate with banks, service providers and internal teams.

Responsibilities

• Coordinate daily logistics activities from Ambernath factory.
• Handle export dispatches and import shipments.
• Prepare and maintain export/import documentation.
• Liaise with freight forwarders, CHA agents, transporters, shipping lines, and customs.
• Track shipments and provide status updates to management.
• Ensure timely dispatch of domestic and export orders and maintain records.

Job description

Role & responsibilities

• Coordinate daily logistics activities from the Ambernath factory.
• Handle export dispatches and import shipments.
• Coordinate with freight forwarders, CHA agents, transporters, courier companies, shipping lines, and customs agents.
• Follow up for customs clearance of import and export consignments.
• Prepare, check, and maintain export documentation.
• Prepare, check, and maintain import documentation.
• Coordinate documentation required for banks, customs, freight forwarders, CHA agents, and other relevant authorities.
• Prepare and process documents such as commercial invoices, packing lists, shipping bills, airway bills, bills of lading, certificates of origin, insurance documents, transport documents, and other shipment-related papers.
• Coordinate submission of export and import documents to the bank.
• Follow up with banks for document acceptance, queries, corrections, and closure.
• Track shipments and provide regular updates to management.
• Coordinate with internal departments including sales, production, stores, accounts, QA/regulatory, and dispatch teams.
• Ensure timely dispatch of domestic and export orders.
• Maintain proper records of shipments, dispatches, documentation, courier details, and communication with external agencies.
• Ensure that all documentation is complete, accurate, and properly filed.
• Assist in resolving documentation discrepancies, shipment delays, customs queries, and logistics-related issues.
• Support domestic dispatches and local transport coordination where required.
• Maintain regular communication with vendors and service providers for shipment status and documentation requirements.

Preferred candidate profile

• Good knowledge of import-export documentation.
• Experience in freight forwarding, customs clearance coordination, CHA coordination, or logistics operations.
• Ability to coordinate effectively with banks, freight forwarders, customs agents, transporters, and internal departments.
• Strong documentation and record-keeping skills.
• Good follow-up ability and attention to detail.
• Proficiency in MS Office, especially Excel, Word, and email communication.
• Ability to prepare and check commercial documents accurately.
• Good written and verbal communication skills.
• Ability to work from the factory location in Ambernath, Thane.
• Responsible, systematic, and capable of handling time-sensitive shipments.
• Prior experience in export/import documentation for manufactured products will be preferred.