Logistics Executive

Kirloskar Ebara Pumps; Sangli District; On-site; INR 300,000 - 540,000; Full time

Job summary

Kirloskar Ebara Pumps in Maharashtra seeks a Despatch & Logistics Executive to verify packing, sizes, freight terms, and prepare despatch documents as per Purchase Orders. You will arrange transport, monitor dispatch, and prepare e-way bills, ensuring packing lists match invoices.

The role requires coordination with Marketing, Accounts, Assembly, Spares, CSD, Turbine, and Stores QA to obtain PO documents, clearances, and SAP entries.

Qualifications

• Experience in verification of packing lists and despatch documents.
• Knowledge of freight rates, contracts, and e-way bills.
• Familiarity with QMS and EHS audits.

Responsibilities

• Verification of box sizes, Freight negotiation, Arrangement of transport, Preparation of Despatch Documents as per Purchase Order terms and conditions, Verification of Packing lists with invoices.
• Arrange and monitor physical despatch of material along with relevant documents w.r.t. terms and condition of Purchase Orders. Preparation of e way bills.
• Preparation of monthly Despatch and freight charges statement and circulate to all concerned.
• Arrange, monitoring subcontract material movement with local transporters alongwith relevant documents like transport requisition, e way bills etc.
• Transporters bill passing as per rate contracts, approvals, preparation of PR sheets and related docs. for bill passing, SAP entries.
• Preparation of transporters Rate Cards with negotiation.
• Follow-up with major department like Marketing, Accounts, Assembly, Spares, CSD, Turbine, Stores Q.A. for getting various documents like Purchase Orders, Despatch Instructions/ clearances, SAP system issues, Payment Confirmations, Packing List, IRNs, Test Records etc.
• To prepare and maintain QMS, EHS(Safety), Kaizen record and to attend audits of the same. Prepare record and attend statutory audits of companys internal/external auditors.
• Follow-up and correspondents with transporters for arrangement of vehicles.

Skills

Despatch coordination

Freight negotiation

SAP expertise

Documentation accuracy

QMS & EHS knowledge

Audit support

Job description

Role & responsibilities:

• 1). Verification of box sizes, Freight negotiation, Arrangement of transport, Preparation of Despatch Documents as per Purchase Order terms and conditions, Verification of Packing lists with invoices.
• 2). Arrange and monitor physical despatch of material along with relevant documents w.r.t. terms and condition of Purchase Orders. Preparation of e way bills.
• 3). Preparation of monthly Despatch and freight charges statement and circulate to all concerned.
• 4). Arrange, monitoring subcontract material movement with local transporters alongwith relevant documents like transport requisition, e way bills etc.
• 5). Transporters bill passing as per rate contracts, approvals, preparation of PR sheets and related docs. for bill passing, SAP entries.
• 6). Preparation of transporters Rate Cards with negotiation.
• 7). Follow-up with major department like Marketing, Accounts, Assembly, Spares, CSD, Turbine, Stores Q.A. for getting various documents like Purchase Orders, Despatch Instructions/ clearances, SAP system issues, Payment Confirmations, Packing List, IRNs, Test Records etc.
• 8). To prepare and maintain QMS, EHS(Safety), Kaizen record and to attend audits of the same. Prepare record and attend statutory audits of companys internal/external auditors.
• 8) Follow-up and correspondents with transporters for arrangement of vehicles.

Preferred candidate profile:

• 1). Checking of physical Inventory within regular intervals.
• 2). To face various internal and external audits planned against QMS and EHS.
• 3). Wooden scrap and Steel scrap vehicle placing, loading and arranging for the required documents like gate-pass, invoice copies etc.
• 4). Prepare and submit supporting data required for statutory compliances to respective depts.