Sales Administrator I

The Manitowoc Company; Maharashtra; On-site; INR 400,000 - 600,000; Full time

Job summary

The Manitowoc Company in Maharashtra, India is seeking a Logistics Coordinator to manage dispatch operations for cranes, spare parts, and related materials. You will arrange transportation, coordinate with Sales, Operations, Planning, Finance, and Transporters to ensure timely deliveries, and maintain dispatch records and documentation.

Ideal candidates have 2–3 years of experience in logistics coordination or related fields, with SAP experience and proficiency in Microsoft Office.

Qualifications

• Bachelor's degree in Materials Management, Supply Chain Management, Commerce, or related field.
• 2–3 years of experience in Logistics Coordination, Dispatch Management, or related operations.
• Experience handling invoicing, transportation coordination, customer communication, and dispatch documentation.
• Experience working with ERP systems, preferably SAP.

Responsibilities

• Arrange transportation for dispatch of cranes, spare parts, and related materials.
• Understand logistics requirements based on sales orders and customer commitments.
• Coordinate with Sales, Operations, Planning, Finance, and Transporters for timely dispatches.
• Ensure transportation arrangements comply with contractual and operational requirements.
• Monitor dispatch schedules and resolve logistics-related issues promptly.

Skills

SAP

E-Invoicing

E-Way Bill

Transportation coordination

Documentation management

Microsoft Office

English & Hindi

Education

Bachelor's degree in Supply Chain Management or related field

Tools

SAP Sales Module

ERP systems

Job description

Job Description –

• Arrange transportation for dispatch of cranes, spare parts, and related materials.
• Understand logistics requirements based on sales orders and customer commitments.
• Coordinate with Sales, Operations, Planning, Finance, and Transporters for timely dispatches.
• Ensure transportation arrangements comply with contractual and operational requirements.
• Monitor dispatch schedules and resolve logistics-related issues promptly.

Job Description

Job Description –

Logistics Coordination and Dispatch Management (40%)

• Arrange transportation for dispatch of cranes, spare parts, and related materials.
• Understand logistics requirements based on sales orders and customer commitments.
• Coordinate with Sales, Operations, Planning, Finance, and Transporters for timely dispatches.
• Ensure transportation arrangements comply with contractual and operational requirements.
• Monitor dispatch schedules and resolve logistics-related issues promptly.

Transporter Coordination and Documentation (25%)

• Coordinate with transporters, customers, and internal stakeholders to ensure timely deliveries.
• Maintain dispatch records and transportation documentation.
• Verify transporter bills and supporting documents.
• Submit verified transporter invoices and acknowledgments to Finance on a weekly basis.
• Track and resolve transportation discrepancies and customer concerns.

Invoicing and Commercial Documentation (20%)

• Prepare and process invoices in SAP and E-Invoicing systems.
• Generate commercial documents for:
• Crane Sales
• Spare Parts Sales
• Service Transactions
• Mobile Crane Parts Dispatches
• Export Shipments
• Coordinate packing list verification and documentation.
• Ensure invoices and related documents are handed over to transporters or dealer representatives accurately and on time.

E-Way Bill and Loading Coordination (15%)

• Generate E-Way Bills as per statutory requirements.
• Coordinate loading activities following established safety procedures.
• Maintain E-Way Bill records and dispatch documentation.
• Ensure compliance with transportation, taxation, and legal requirements.
• Support audit and compliance activities related to dispatch operations.

Education

Bachelor's Degree in Materials Management, Supply Chain Management, Commerce, Business Administration, or related field.

Experience

2-3 years of experience in Logistics Coordination, Dispatch Management, Sales Administration, or Supply Chain Operations.

Experience handling invoicing, transportation coordination, customer communication, and dispatch documentation.

Experience working with ERP systems, preferably SAP.

Technical Skills

• Strong knowledge of SAP Sales Module.
• Proficiency in Microsoft Office applications (Excel, Word, Outlook, PowerPoint).
• Knowledge of E-Invoicing and E-Way Bill generation.
• Understanding of transportation and logistics processes.
• Documentation management and record-keeping skills.
• Basic knowledge of statutory requirements related to goods transportation.

Behavioural Competencies

• Strong communication and interpersonal skills.
• High ethical standards and professional conduct.
• Customer-focused mindset.
• Excellent coordination and organizational abilities.
• Problem-solving and decision-making skills.
• Positive attitude and team-player approach.
• Ability to work under pressure and manage multiple priorities.
• Fluent in English and Hindi/local Indian language (written and spoken).