Logistics Executive

Ed & F Man; Bengaluru; Hybrid; INR 300,000 - 420,000; Full time

Job summary

Volcafe Ltd in Bengaluru seeks a Logistics Executive to ensure timely, accurate shipping, invoicing and documentation for European, Asian and African contracts. The role reports to the Head of Execution and offers long-term growth in a fast-paced soft commodities environment.

Freshers with logistics specialization or 0–2 years in contract management and logistics are welcome, with experience in ERP transactions and international trade a plus. Strong communication and Excel skills expected.

Qualifications

• Freshers with specialization in Logistics & supply chain can apply.
• 0-2 years in contract management and logistics industries.
• Work experience in European / Asian / African geography.
• Experience with carriers/forwarders and international import/export documentation.
• Experience of physical commodities business and ERP transactions is desirable.
• Effective, clear and business communication skills.
• Good presentation and demonstration skills, both written and verbal.
• Computer proficiency MS Office (Intermediate Excel), ERP Trade & Logistics / Sales & Distribution.

Responsibilities

• Check shipping periods of purchase contracts and ensure shipping instructions are given to suppliers/agents.
• Follow up on pre-shipment sample process and obtain timely approvals.
• Coordinate shipping schedules with suppliers/agents/buyers and track pending shipments.
• Address shipping problems such as delays or equipment shortages.
• Check incoming shipping advice and enter details into the system; issue outgoing shipping advice to buyers/agents.
• Verify accuracy of incoming shipping documents; send Bills of Lading copies to shipping agencies and request freight invoices.
• Check and book incoming freight invoices; process purchase invoices and provide payment instructions to Finance.
• Issue invoices and covering letters and forward documents to bank/buyer/agent for processing.
• Process weight notes and update shipment status; issue final invoices for weight differences.
• Issue warehousing/sampling instructions for unsold shipments and coordinate with warehouse.
• Monitor date of arrival/warehousing and update shipment status in the system.

Skills

Logistics

Carrier Management

Import/Export Docs

MS Excel

ERP Trade & Logistics

Communication

Presentations

Tools

MS Office

ERP Trade & Logistics

Job description

Logistics Executive :

Role Overview

We have an exciting opportunity for someone to join us as a Logistics Executive to work in a truly global environment to ensure timely, careful and efficient execution of the contracts subject to all internal and external regulations, reporting to Head of Execution, Bangalore. The role provides long term development potential for someone eager to demonstrate their skills and experience in the fast-paced soft commodities environment.

Volcafe Ltd is one of the world's leading international green coffee trading companies, operating in over 20 countries globally. Our expertise spans green coffee procurement and preparation sustainability, blending, quality control, risk management and export as well as importing and distribution. We supply the world's major coffee roasters and retail distributors with their green coffee requirements, with significant strategic growth ambitions for the future. We are part of ED&F Man Commodities, a world leading trader of agricultural products including coffee, sugar, molasses and animal feed. Volcafe works across the whole green coffee supply chain to make coffee business better, together with our partners and employees. We have built and operate sustainable coffee supply chains across all our origins, addressing key economic, social and environmental issues in coffee farming communities. Our Volcafe Way farmer support programme engages with thousands of coffee farmers and provides a holistic response to the challenges they face.

This role will be working for Volcafe s company in Bangalore, India

Key Accountabilities

Check shipping periods of purchase contracts and make sure that full and correct shipping instructions will be given to our suppliers/agents.

Request follow-up of the pre-shipment sample process, getting approvals on time.

Coordinate shipping schedules with suppliers/agents/buyers, checking pending shipments and following up with suppliers/agents.

Dealing with all kinds of shipping problems (delays, equipment shortage, etc.).

Check incoming shipping advice and enter all details into the system.

Create outgoing shipping advice and transmit it to buyers/agents.

Check incoming shipping documents for completeness and correctness.

Send copies of Bills of Lading to shipping agencies and ask for freight invoices.

Check and book incoming freight invoices.

Book purchase invoices and give payment instructions to the Finance Department.

Issue invoice sale and covering letter and send documents to bank/buyer/agent for processing/payment.

Check and process incoming weight notes from buyers/forward agents, subject to the terms and conditions of the European Coffee Contracts.

Issue final invoices for differences in weight (Debit or Credit Note).

Issue warehousing/sampling instructions for unsold shipments and send them to the warehouse/housekeeper.

Check date of arrival/warehousing and update status of shipment in the system

Check weights and irregularities, such as slack, damaged and/or missing bags.

Deal with rejected lots in cooperation with the trader and arrange trucking to other locations

Skills and Experience

• Freshers with specialization in Logistics & supply chain can apply

0-2 years in contract management and logistics industries

Work experience in European / Asian / African geography.

Part of a team have migration experience and process documentation.

Experienced in managing carriers/forwarders and international import/export documentation.

Experience of physical commodities business and ERP transactions is desirable.

Effective, clear and business communication skills.

Good presentation and demonstration skills, both written and verbal.

Computer proficiency MS Office (Intermediate Excel), ERP Trade & Logistics / Sales & Distribution.

Knowledge of customer contract process, tariffs, terminology, and process documentation (SOP/Job Aid, key notes).

Knowledge regarding agricultural commodities / FMCG business and trading scenario.

Application of Continuous Improvement and Lean Six Sigma tools.