Logistics Coordinator

TRANSLOG Integrated Services; Thrissur; On-site; INR 300,000 - 540,000; Full time

Job summary

Translog International Services Pvt. Ltd. is seeking a proactive Logistics Coordinator to manage shipment documentation, waybills, invoicing, and day-to-day coordination with clients, vendors, and internal teams.

This role requires meticulous documentation, timely follow-ups, and collaboration across functions to optimize operations and customer service.

Candidates should have a Bachelor's in Logistics and 1–3 years of experience, strong English, and proficiency in MS Office.

Qualifications

• Bachelor's degree in Logistics, Supply Chain, or related field.
• 1–3 years of experience in logistics operations, freight forwarding, or related roles.
• Proficient in English; Hindi is an added advantage.
• Strong attention to detail and data-entry accuracy.

Responsibilities

• Coordinate daily logistics operations including shipment scheduling and transportation arrangements.
• Prepare waybills, shipment documents, delivery records, and other paperwork with accuracy.
• Handle customer and vendor invoicing, verify documents, and ensure proper processing.
• Organize and maintain shipment documents such as PODs, transport documents, and delivery notes.
• Coordinate with transport vendors, customers, and internal teams to obtain shipment details and schedules.
• Follow up on shipment status, document collection, delivery confirmations, and pending requirements.
• Verify shipment details, rates, quantities, and documentation before processing.
• Maintain accurate shipment records, update tracking systems, and prepare reports.
• Identify discrepancies or missing information and ensure timely corrections.
• Support operations to ensure timely shipments and invoicing.

Skills

English communication

MS Excel

MS Word

MS Outlook

Attention to detail

Coordination

Education

Bachelor's degree in Logistics / Supply Chain

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Translog International Services Pvt. Ltd. is a growing logistics company serving India and the GCC. We are seeking a proactive and detail-oriented Logistics Coordinator to manage shipment documentation, waybills, invoicing, and day-to-day logistics coordination with clients, vendors, and internal teams.

Key Responsibilities

• Coordinate daily logistics operations, including shipment scheduling, transportation arrangements, loading, delivery, and follow-ups.
• Prepare waybills, shipment documents, delivery records, and other operational paperwork with a high level of accuracy.
• Handle customer and vendor invoicing, verify supporting documents, and ensure invoices are prepared and processed correctly.
• Organize, verify, and maintain shipment documents, including delivery notes, Proof of Delivery (POD), transport documents, and other relevant records.
• Coordinate with transport vendors, customers, and internal teams to obtain shipment details, confirm schedules, and resolve operational queries.
• Follow up with vendors and clients regarding shipment status, document collection, delivery confirmation, and pending operational requirements.
• Ensure all shipment details, rates, quantities, and documentation are properly checked before processing.
• Maintain accurate shipment records, update tracking systems, and prepare operational reports as required.
• Identify and highlight discrepancies, missing information, or documentation errors and ensure they are corrected promptly.
• Support the operations team in ensuring timely execution of shipments and completion of documentation and invoicing requirements.

Requirements

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or a related field.
• 1–3 years of experience in logistics operations, freight forwarding, transportation, or a similar role.
• Good communication skills in English; Hindi is an added advantage.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and a high level of accuracy in documentation and data entry.
• Good coordination and follow-up skills, with the ability to communicate confidently with vendors and clients when required.
• Ability to manage multiple tasks, meet deadlines, and work in a fast-paced operational environment.
• A proactive and energetic approach to work, with a willingness to take ownership of assigned responsibilities.

Preferred Skills

• Experience in preparing waybills, handling transport documentation, and processing invoices.
• Familiarity with freight forwarding, shipment tracking, and logistics coordination.
• Experience communicating with transport vendors, customers, and service providers.
• Knowledge of import/export documentation and GCC logistics operations is an advantage.
• Competitive salary based on experience and skills.
• Career growth opportunities in international logistics.
• Supportive and professional work environment.
• Hands‑on exposure to international freight forwarding and logistics operations.