Logistics Coordinator

TRANSLOG Integrated Services; Thrissur; On-site; INR 279,000 - 446,000; Full time

Job summary

TRANSLOG Integrated Services in Kerala, India seeks a proactive Logistics Coordinator to manage shipment documentation, waybills, invoicing, and day-to-day coordination with clients, vendors, and internal teams.

The role requires 1–3 years in logistics operations, strong English communication, and proficiency in MS Excel/Word/Outlook. A Bachelor’s degree in logistics or related field is preferred.

Qualifications

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or related field.
• 1–3 years of experience in logistics operations or related roles.
• Proficient in English; Hindi is an added advantage.
• Proficient with MS Excel, Word, and Outlook.
• Strong attention to detail and accuracy in documentation.
• Good coordination and follow-up skills with vendors and clients.
• Ability to manage multiple tasks and meet deadlines.
• Proactive and energetic approach to work.

Responsibilities

• Coordinate daily logistics operations including shipment scheduling and transport arrangements.
• Prepare waybills, shipment documents, and delivery records with high accuracy.
• Handle customer and vendor invoicing and verify supporting documents.
• Organize and maintain shipment documents including PODs and transport docs.
• Coordinate with transport vendors, customers, and internal teams for details and schedules.
• Follow up on shipment status, document collection, and delivery confirmation.
• Ensure shipment details, rates, quantities, and docs are checked before processing.
• Maintain accurate shipment records and update tracking systems.
• Identify discrepancies and correct documentation errors promptly.
• Support operations to ensure timely shipment execution and invoicing.

Skills

Communication skills

Attention to detail

Coordination

Multitasking

Education

Bachelor's degree in Logistics or related field

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

Translog International Services Pvt. Ltd. is a growing logistics company serving India and the GCC. We are seeking a proactive and detail-oriented Logistics Coordinator to manage shipment documentation, waybills, invoicing, and day-to-day logistics coordination with clients, vendors, and internal teams.

Key Responsibilities

• Coordinate daily logistics operations, including shipment scheduling, transportation arrangements, loading, delivery, and follow-ups.
• Prepare waybills, shipment documents, delivery records, and other operational paperwork with a high level of accuracy.
• Handle customer and vendor invoicing, verify supporting documents, and ensure invoices are prepared and processed correctly.
• Organize, verify, and maintain shipment documents, including delivery notes, Proof of Delivery (POD), transport documents, and other relevant records.
• Coordinate with transport vendors, customers, and internal teams to obtain shipment details, confirm schedules, and resolve operational queries.
• Follow up with vendors and clients regarding shipment status, document collection, delivery confirmation, and pending operational requirements.
• Ensure all shipment details, rates, quantities, and documentation are properly checked before processing.
• Maintain accurate shipment records, update tracking systems, and prepare operational reports as required.
• Identify and highlight discrepancies, missing information, or documentation errors and ensure they are corrected promptly.
• Support the operations team in ensuring timely execution of shipments and completion of documentation and invoicing requirements.

Requirements

• Bachelor's degree in Logistics, Supply Chain, Business Administration, or a related field.
• 1–3 years of experience in logistics operations, freight forwarding, transportation, or a similar role.
• Good communication skills in English; Hindi is an added advantage.
• Proficiency in Microsoft Excel, Word, and Outlook.
• Strong attention to detail and a high level of accuracy in documentation and data entry.
• Good coordination and follow-up skills, with the ability to communicate confidently with vendors and clients when required.
• Ability to manage multiple tasks, meet deadlines, and work in a fast-paced operational environment.
• A proactive and energetic approach to work, with a willingness to take ownership of assigned responsibilities.

Preferred Skills

• Experience in preparing waybills, handling transport documentation, and processing invoices.
• Familiarity with freight forwarding, shipment tracking, and logistics coordination.
• Experience communicating with transport vendors, customers, and service providers.
• Knowledge of import/export documentation and GCC logistics operations is an advantage.
• Competitive salary based on experience and skills.
• Career growth opportunities in international logistics.
• Supportive and professional work environment.
• Hands‑on exposure to international freight forwarding and logistics operations.