Legal Admninistrative Coordinator

H&P; Panaji; On-site; INR 300,000 - 420,000; Full time

Job summary

H&P is seeking an organized and proactive legal administrative professional to serve as a backup to the US administrator and to help extend the intake and workflow processes to the Aberdeen office.

You will provide broad administrative and coordination support to the Legal team across regions, manage the intake process, track timelines, balance workloads, and ensure compliance with defined processes. Ongoing training will be provided.

Qualifications

• Reliable and highly accountable.
• Comfortable managing administrative responsibilities with ownership.
• Assertive and confident in ensuring adherence to processes and deadlines.
• Able to develop strong judgment over time in routing work and understanding attorney workloads.
• Detail-oriented with strong organizational skills.
• Capable of demonstrating discernment in decision-making and prioritization.
• Willingness to occasionally push back constructively based on workload and priorities.
• Prior experience in legal administration is preferred.
• Strong administrative or coordination experience is also acceptable.
• Training and ongoing support will be provided.

Responsibilities

• Act as a backup to the US administrator.
• Support expanding the intake and workflow process to the Aberdeen office.
• Provide broader administrative and coordination support to the Legal team across regions
• Manage and support the intake process for legal requests.
• Track timelines and ensure adherence to deadlines.
• Monitor incoming workload and help balance distribution across attorneys.
• Maintain and circulate legal documentation.
• Facilitate document reviews, signatures, etc
• Ensure compliance with defined processes and follow up where required.
• Provide administrative and coordination support to attorneys and teams in the US & Aberdeen.

Skills

Reliable and accountable

Administrative ownership

Assertive and deadline-driven

Judgment in routing work

Detail-oriented

Decision-making and prioritization

Constructive push-back

Legal administration experience

Administrative or coordination exp

Training and support provided

Job description

Responsibilities

• Act as a backup to the US administrator.
• Support expanding the same intake and workflow process to the Aberdeen office.
• Provide broader administrative and coordination support to the Legal team across regions
• Manage and support the intake process for legal requests.
• Track timelines and ensure adherence to deadlines.
• Monitor incoming workload and help balance distribution across attorneys.
• Maintain and circulate legal documentation.
• Facilitate document reviews, signatures, etc
• Ensure compliance with defined processes and follow up where required.
• Provide administrative and coordination support to attorneys and teams in the US & Aberdeen.

Qualification & Experience

• Reliable and highly accountable.
• Comfortable managing administrative responsibilities with ownership.
• Assertive and confident in ensuring adherence to processes and deadlines.
• Able to develop strong judgment over time in routing work and understanding attorney workloads.
• Detail-oriented with strong organizational skills.
• Capable of demonstrating discernment in decision-making and prioritization.
• Willingness to occasionally push back constructively based on workload and priorities.
• Experience
• Prior experience in legal administration is preferred.
• Strong administrative or coordination experience is also acceptable.
• Training and ongoing support will be provided.