Deputy General Manager - Secretarial

Digitide; Bengaluru; On-site; INR 1,500,000 - 1,900,000; Full time

Job summary

Digitide is seeking a Deputy General Manager - Secretarial to join our Legal team. You will provide comprehensive secretarial and administrative support to the General Manager and the Legal team, handling high volumes of correspondence and scheduling.

The role demands exceptional organizational, communication, and document-management skills, with strict confidentiality and professional interactions with internal and external stakeholders.

Qualifications

• A minimum of 5 years of experience in a similar secretarial or administrative role, preferably in a legal setting.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in using Microsoft Office suite and other relevant software for document creation and management.
• A keen eye for detail and accuracy, ensuring high-quality work and error-free documentation.

Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager and the Legal team.
• Manage and prioritize a high volume of correspondence, including emails, letters, and legal documents.
• Schedule and coordinate meetings, appointments, and conferences, ensuring efficient use of time and resources.
• Maintain accurate records and files, ensuring confidentiality and easy access to important information.
• Prepare and draft legal documents, reports, and presentations, ensuring accuracy and adherence to legal standards.
• Assist with research and data collection for legal cases and projects, providing support to the legal team's investigations.
• Liaise with external parties, such as clients, vendors, and legal professionals, to coordinate and facilitate smooth operations.
• Handle travel arrangements and logistics for the General Manager and team members, ensuring a seamless experience.
• Maintain office supplies and equipment, ensuring a well-organized and functional work environment.
• Perform other ad-hoc administrative tasks as required, adapting to the needs of the Legal department.

Skills

Organizational skills

Communication skills

Attention to detail

Time management

Interpersonal skills

Tools

Microsoft Office

Job description

Digitide started with a simple vision: to transform business operations and drive growth for enterprises across the globe.

For over 20 years, we’ve been at the forefront of this mission, creating lasting impact through AI-led digital solutions, smart business processes, and deep industry expertise. Our journey began as a partner to businesses looking to enhance operational efficiency and customer experiences. By combining the power of AI, data intelligence, and business process services, we’ve been able to help our customers master the digital age and stay ahead of the curve.

With a global presence across 40 locations in 5 countries and a team of 55,000 dedicated associates, we deliver transformative solutions that help businesses adapt, evolve, and thrive in a constantly changing world. We’re more than just a service provider we’re a committed partner driving meaningful impact every day. We leverage global expertise and local insights to help customers navigate challenges and seize new opportunities. With a focus on innovation, collaboration, and results, we continue to pave the way for the future of business.

Job Description

The Deputy General Manager - Secretarial will be an integral part of our Legal team, ensuring smooth operations and effective communication. This role requires a highly organized and detail-oriented individual who can manage a busy workload and prioritize tasks effectively. The successful candidate will have the opportunity to make a significant impact and contribute to the success of our legal department.

Responsibilities

• Provide comprehensive secretarial and administrative support to the General Manager and the Legal team.
• Manage and prioritize a high volume of correspondence, including emails, letters, and legal documents.
• Schedule and coordinate meetings, appointments, and conferences, ensuring efficient use of time and resources.
• Maintain accurate records and files, ensuring confidentiality and easy access to important information.
• Prepare and draft legal documents, reports, and presentations, ensuring accuracy and adherence to legal standards.
• Assist with research and data collection for legal cases and projects, providing support to the legal team's investigations.
• Liaise with external parties, such as clients, vendors, and legal professionals, to coordinate and facilitate smooth operations.
• Handle travel arrangements and logistics for the General Manager and team members, ensuring a seamless experience.
• Maintain office supplies and equipment, ensuring a well-organized and functional work environment.
• Perform other ad-hoc administrative tasks as required, adapting to the needs of the Legal department.

Qualifications

• A minimum of 5 years of experience in a similar secretarial or administrative role, preferably in a legal setting.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders.
• Proficiency in using Microsoft Office suite and other relevant software for document creation and management.
• A keen eye for detail and accuracy, ensuring high-quality work and error-free documentation.
• Ability to work independently and take initiative, demonstrating a proactive approach to problem-solving.
• Excellent time management skills with the ability to meet tight deadlines and handle a fast-paced work environment.
• A flexible and adaptable attitude, willing to learn and take on new challenges as the role evolves.
• Strong interpersonal skills and a collaborative mindset, fostering positive relationships with colleagues.
• A commitment to confidentiality and ethical conduct, maintaining the highest standards of professionalism.