Site Administrator

Vestas; Vijayapura District; On-site; INR 350,000 - 550,000; Full time

Job summary

Vestas is seeking a Site Administrator to manage comprehensive on-site administration, logistics and operations for windfarm service sites in India. This role acts as the backbone of field operations, ensuring safety compliance and smooth corporate admin processes.

The successful candidate will perform site visits, manage fleet and driver logistics, handle vendor/subcontractor coordination and execute SAP workflows (PR, GR, IR) while maintaining accurate financial tracking and MIS reporting.

Qualifications

• B.Com or B.Com with MBA with site/office administration experience.
• Valid Driver's License and willingness to travel.
• Strong attention to detail and execution excellence.
• Strong interpersonal and customer relations skills.
• Ability to read, comprehend and write English.
• Comfort working remotely with limited supervision.
• Understanding of Admin Management and site administration requirements.
• Ability to collect data and apply analytical tools to identify patterns and improvements.
• Cost consciousness and focus on reducing costs and wastage.

Responsibilities

• Oversee the full spectrum of site administrative work, logistics and operational support for windfarm service sites.
• Regular site visits and daily admin tasks.
• Safety compliance management including First Aid and Fire Extinguishers upkeep.
• Site handling and financial tracking.
• Follow up for tasks and timely execution.
• Comprehensive SAP System execution (PR, GR, IR, workflow clearance), vendor creation, account reconciliation.
• Fleet and dedicated driver management, attendance, vehicle fuel, service, repair and maintenance.
• Vendor & Subcontractor management and invoice processing.
• Site infrastructure and facility operations management (sites, guest house, assets).
• MIS reporting; CCTV monitoring and site accommodation/visitor movement.

Skills

Attention to detail

Interpersonal skills

Willingness to travel

English proficiency

Remote work suitability

Change management

Education

B.Com

MBA

Tools

SAP

Job description

Job Family Administration, Facilities & Secretarial

Vestas is a major leader in wind technology and a driving force in the development of the wind power industry. Vestas' core business comprises the development, manufacture, sale, marketing, and maintenance of Wind Turbines. Come and join us at Vestas!

Service Asia > Service Operation North > North Region Administration

Service Operation - Site Administrator

Responsibilities

• The successful candidate will oversee the full spectrum of site administrative work, logistical, and operational support for windfarm service sites. This role serves as the "backbone" of the site, ensuring seamless field operations, safety standards compliance, and precise corporate administration
• Regular site visit and perform daily admin support task
• Safety Compliance management (including primary First Aid, Fire Extinguishers upkeep)
• Site handling and financial tracking
• Strong follow up for task and follow up for timely execution
• Comprehensive SAP System execution (Purchase Requisitions [PR], Goods Receipt [GR], Invoice Verification [IR], and Workflow Clearance), vendor creation, account reconciliation
• Fleet (Company Vehicles) and dedicated driver management, attendance, vehicle fuel, service, repair and maintenance
• Vendor & Subcontractor management and active invoice processing
• Smooth site infrastructure and facility operations management (Site offices, employee guest house requirements, asset tracking, site support)
• Management Information Systems (MIS) reporting
• Site CCTV monitoring and regular maintenance
• Site accommodation, hotel accommodation, visitor movement

Qualifications

• B.com / B.Com with MBA graduate with site/office administration experience
• Valid Driver's License and willing to travel
• Strong attention to detail and execution excellence
• Strong interpersonal and customer relation skills
• Able to effectively collaborate with employees at all professional levels, performs as a champion for change management initiatives and ability to respectfully follow supervision
• Excellent computer operation skills, familiarity with internet based program navigation, and ability to generate and interpret computer data
  
• Ability to read, comprehend and write English
• Ability to successfully participate in all training courses
• Comfort working remotely with limited supervisory interaction
• Knowledge of Admin Management
• Understanding the requirement pattern of site administration, Accounts and purchase and meeting arrangements etc.
• Ability to collect data and apply analytical tools (as appropriate), to identify patterns, trends, problem areas and come up with recommendations for solution
• Cost consciousness-Awareness of the costs concerned with the area of operation and implications of costs, striving to reduce cost/wastage in all possible ways which are under his/her
• control whether or not cost reduction is identified as a goal-includes ne
• Understanding requirements, identifying gaps, setting priorities, scheduling activities accordingly to fulfill requirements

What We Offer

We offer a very exciting job in a flat, multi-cultural and dynamic department focusing on reaching world class results. To us, it is all about knowing the market and our customers, defining the right solutions and getting it done - all in the best possible way. We would like you to participate in that mission.

Additional Information

Your primary site location will be in Bijapur (or) Basavana Bagewadi, Karnataka

Our commitment to a fair hiring

At Vestas, we evaluate all candidates solely based on their professional experience, education, and relevant skills. To support a fair recruitment process, we kindly ask that you remove any photos, dates of birth or graduation, gender pronouns, marital status, or other personal information not relevant to the role before submitting your CV/resume. Your CV/resume should focus on your professional and educational background, along with the necessary contact details (email and phone number). We train our hiring teams in inclusive evaluation and regularly review process outcomes to ensure fairness.

DEIB Statement

At Vestas, we recognise the value of diversity, equity, and inclusion in driving innovation and success. We strongly encourage individuals from all backgrounds to apply, particularly those who may hesitate due to their identity or feel they do not meet every criterion. As our CEO states, "Expertise and talent come in many forms, and a diverse workforce enhances our ability to think differently and solve the complex challenges of our industry". Your unique perspective is what will help us powering the solution for a sustainable, green energy future.

About Vestas

Vestas is the energy industry’s global partner on sustainable energy solutions. We are specialised in designing, manufacturing, installing, and servicing wind turbines, both onshore and offshore.Across the globe, we have installed more wind power than anyone else. We consider ourselves pioneers within the industry, as we continuously aim to design new solutions and technologies to create a more sustainable future for all of us. With more than 200 GW of wind power installed worldwide and 40+ years of experience in wind energy, we have an unmatched track record demonstrating our expertise within the field.With 39,000 employees globally, we are a diverse team united by a common goal: to power the solution – today, tomorrow, and far into the future.Vestas promotes a diverse workforce which embraces all social identities and is free of any discrimination. We commit to create and sustain an environment that acknowledges and harvests different experiences, skills, and perspectives. We also aim to give everyone equal access to opportunity.To learn more about our company and life at Vestas, we invite you to visit our website at www.vestas.com and follow us on our social media channels. We also encourage you to join our Talent Universe to receive notifications on new and relevant postings.