Lead - Administration

Adani Group; Ganjam; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Adani Group is seeking a seasoned Administration Team Member to manage office operations, logistics, procurement, and vendor coordination. The role supports budget management, regulatory compliance, and onboarding, with focus on maintaining a safe and efficient workplace.

The position requires 8–12 years in administration within an industrial setting, Graduation mandatory, and MBA/PGDM in HR is advantageous.

Qualifications

• Graduation is mandatory for the role.
• MBA/PGDM in HR with facility management or administration certification is a plus.
• 8–12 years of experience in administration within an industrial setup.

Responsibilities

• Oversee office operations and housekeeping for efficient functions.
• Coordinate logistics, transport, and vendor maintenance.
• Maintain records on vehicle usage, fuel, and maintenance.
• Manage procurement of office supplies and inventory.
• Support onboarding and accommodation arrangements for staff.
• Ensure compliance with regulatory standards and internal policies.
• Prepare reports, presentations, and administrative documents.
• Supervise contractors and drive service improvements.
• Assist training for cleaning and facility staff.

Skills

Administrative Support

Budget Management

Facility Management

Logistics Management

Negotiation

Query Handling

Regulatory Compliance

Travel & Accommodation

Vendor Management

Education

Graduation mandatory

MBA/PGDM in HR

Tools

SAP

Job description

Purpose/Objective

• The Team Member - Administration assists in managing policies, facilities, and resources to ensure compliance, streamline processes, and support budget management for organizational growth and productivity.

Key Responsibilities of Role

• Office Operations Management: Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.
• Logistics Coordination: Arrange transport for employees, equipment, and materials.
• Maintain records of vehicle usage, fuel, and maintenance.
• Service Coordination: Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.
• Inventory and Procurement: Oversee office supplies, equipment inventory, and procurement.
• Employee Onboarding: Assist in onboarding new employees by preparing workspaces and equipment Vendor Coordination: Coordinate office maintenance and repairs with external vendors.
• System management: Knowledge for SAP Documentation & reporting: Prepare reports, presentations, and other administrative documents.
• Cafeteria and Visitor Management: Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.
• Facility Cleanliness: Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action.
• .
• Contractor Supervision: Supervise and monitor contractor performance.
• Service Improvement: Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.
• Accommodation Assistance: Assist in managing company accommodation, including booking arrangements and maintenance.
• Compliance Assistance: Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk Training and Development: Conduct training for cleaning supervisors on policies, procedures and maintenance.
• Digital Mindset: Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.
• Key Stakeholders - Internal: Department Heads, Human resources Direct reports Key Stakeholders - External: Regulatory Agencies, Service Providers, Suppliers

Technical Competencies

• Administrative Support-APSEZ-P,Budget Management-APSEZ-P,Facility Management-APSEZ-P,Logistics Management-APSEZ-P,Negotiation-APSEZ-P,Query Handling-APSEZ-P,Regulatory Compliance-APSEZ-P,Travel and Accommodation Management-APSEZ-P,Vendor Management-APSEZ-P

Qualifications and Experience

• Experience & Educational Requirements EDUCATIONAL QUALIFICATIONS: (degree, training, or certification required) Full time Graduation mandatory.
• MBA/PGDM in HR and additional certifications related to facility management, disaster and crisis management and/or general administration will be an added advantage.
• RELEVANT EXPERIENCE: (no.of years of technical, functional, and/or leadership experience or specific exposure required) Must have experience in administration function for a minimum of 8 - 12years in an industrial setup.
• Experience in Indian Military/Paramilitary/Police forces will be considered and preferred