Labour Welfare Officer

PeopleStrong; Surat; On-site; INR 350,000 - 550,000; Full time

Job summary

PeopleStrong in India seeks a Labour Welfare coordinator to coordinate and oversee welfare programs, ensure compliance with labour laws, and maintain timely records. The role focuses on health and welfare facilities, budgeting, and service documentation across sites in Gujarat.

You will liaise with site administrators, service providers, and stakeholders, conduct periodic meetings, and implement statutory processes to achieve 100% compliance and smooth welfare service delivery.

Qualifications

• Labour welfare knowledge
• Understanding of Labour Laws
• Stakeholder communication
• Documentation and record-keeping
• Budgeting skills
• Audit and inspection awareness
• Training coordination
• Health and safety basics
• Contractual compliance understanding

Responsibilities

• To carry out Labour Welfare activities according to the applicable Labour Laws.
• Responsible to ensure Staff welfare contractual compliances maintaining utter satisfaction to the stakeholders.
• Periodic meetings with the client apprising them the status of initiatives taken and 100% compliances in place.
• Create and maintain a mechanism of monitoring of health and welfare facilities and requirements extending uninterrupted flow to the users.
• Plan and coordinate for welfare-related event, trainings organisation meeting with the beneficiaries, inspections and audits as per given schedule by the client/PMC and statutory authorities.
• Create a mechanism to educate and get familiarized staffs, workmen and service providers about the importance of statutory processes and its provision ensuring effective implementation.
• Display of compliances and concerned provisions of workmen welfare provisions at the designated places.
• Preparing and guiding the touch points at site to provide the inputs required for preparing annual welfare budget.
• Ensure 100% compliance and proper maintenance of all relevant records and reports with the retrieval time of 3 minutes.

Job description

To coordinate, initiate and establish the mechanism of strong labour welfare management and facilities as per the statutory provisions as well contractual obligations creating a benchmark of services exaggerating the appreciation of stakeholders for the organisation.

Key Responsibilities

• To carry out Labour Welfare activities according to the applicable Labour Laws.
• Responsible to ensure Staff welfare contractual compliances maintaining utter satisfaction to the stakeholders.
• Periodic meetings with the client apprising them the status of initiatives taken and 100% compliances in place.
• Create and maintain a mechanism of monitoring of health and welfare facilities and requirements extending uninterrupted flow to the users.
• Plan and coordinate for welfare-related event, trainings organisation meeting with the beneficiaries, inspections and audits as per given schedule by the client/PMC and statutory authorities.
• Create a mechanism to educate and get familiarized staffs, workmen and service providers about the importance of statutory processes and its provision ensuring effective implementation.
• Display of compliances and concerned provisions of workmen welfare provisions at the designated places.
• Preparing and guiding the touch points at site to provide the inputs required for preparing annual welfare budget.
• Ensure 100% compliance and proper maintenance of all relevant records and reports with the retrieval time of 3 minutes.

1. Service Documentation

• Coordinate with Site Administrators to obtain all required service documents.
• Ensure documents are complete, accurate, and submitted within the required timelines.
• May ensure the availability of:
  • Certified Log Sheets
  • Attendance Sheets
  • Work Completion Certificates
  • Service Reports
  • Any other supporting documents as per the service rendered.

Coordinate documentation and billing for the following services:

• Ambulance Services
• Doctors & First Aider Services
• Borewell Maintenance Services
• Security Services
• Manpower Services
• Other Facility Management Services as assigned

3. Record Management

• Maintain service-wise files and digital records.
• Keep track of contractual documents, work completion status, and document validity.
• Ensure to maintain required monthly and all periodic reports

4. Communication & Follow-up

• Liaise with Site stakeholders, service providers and other stakeholders
• Ensure timely resolution of brought in notice discrepancies.