Junior Executive Assistant to Trustee/Director

SyncUp; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Flexi-hours within core days

Professional development stipend

Job summary

SyncUp is seeking an experienced governance assistant to support Trustees and Directors in Mumbai. You will manage calendars, travel, and communications with discretion, enabling leadership to focus on strategy.

The role involves preparing board papers, coordinating stakeholders across legal, finance, and compliance, and maintaining a governance dashboard. You will handle confidential documents and contribute to regulatory filings.

Qualifications

• Proficient in MS Office and document formatting.
• Calendar management and travel logistics for executives.
• Strong confidentiality and discretion in handling sensitive information.
• Experience in legal or financial services is preferred.
• Familiarity with governance software like BoardEffect or Diligent.
• Knowledge of company secretarial or compliance practices.

Responsibilities

• Manage calendars, scheduling, and travel logistics for Trustees/Directors with high accuracy and discretion.
• Prepare, proofread, and format board papers, meeting agendas, minutes, and executive communications.
• Coordinate internal and external stakeholders including legal, finance, and compliance to ensure timely inputs.
• Track action items, deadlines, and follow-ups post-meetings and maintain a governance dashboard.
• Handle confidential documents and communications with strict adherence to data privacy and compliance protocols.
• Support ad-hoc research, data compilation, and presentation decks for strategic initiatives and regulatory filings.

Skills

Calendar management

Document formatting

Stakeholder coordination

Confidentiality

Board governance basics

Time management

Meeting minutes

Executive support

Tools

Outlook

Google Calendar

MS Excel

BoardEffect

Diligent

Job description

About the Opportunity

A fast-evolving governance and strategic advisory firm operating at the intersection of corporate trust, family offices, and high-net-worth client management, we empower Trustees and Directors with seamless administrative, operational, and compliance support. Our culture thrives on discretion, precision, and proactive execution - enabling leadership to focus on high-impact decisions while we handle the critical infrastructure behind them.

Role & Responsibilities

• Manage calendars, scheduling, and travel logistics for Trustees/Directors with high accuracy and discretion.
• Prepare, proofread, and format board papers, meeting agendas, minutes, and executive communications.
• Coordinate internal and external stakeholders - including legal, finance, and compliance teams - to ensure timely delivery of inputs.
• Track action items, deadlines, and follow-ups post-meetings and maintain an organized governance dashboard.
• Handle confidential documents and communications with strict adherence to data privacy and compliance protocols.
• Support ad-hoc research, data compilation, and presentation decks for strategic initiatives and regulatory filings.

Skills & Qualifications

• Must-Have
• MS Office (Word, Excel, PowerPoint)
• Calendar management tools (Outlook, Google Calendar)
• Document formatting & proofreading
• Stakeholder coordination
• Confidentiality & discretion
• Board governance basics
• Time management & prioritization
• Meeting minute writing
• Preferred
• Experience in legal or financial services environment
• Familiarity with CRM or governance software (e.g., BoardEffect, Diligent)
• Basic understanding of company secretarial or compliance practices

Benefits & Culture Highlights

• Work in a high-trust, low-micromanagement environment with direct exposure to senior leadership.
• Structured career path with opportunities to grow into governance, compliance, or executive support roles.
• Flexi-hours within core working days and professional development stipends.