Personal Assistant to CEO

Alliance Recruitment Agency; Nelamangala; On-site; INR 400,000 - 700,000; Full time

Job summary

Alliance Recruitment Agency is seeking a proactive Executive Assistant to support the CEO. You will manage calendars, travel, correspondence, and key projects, coordinating with internal teams to gather updates.

This role requires 4–6 years of senior-support experience, excellent organizational and communication skills, and discretion in handling confidential information. Proficiency in Microsoft Office or Google Workspace is essential.

Qualifications

• Bachelor’s degree in any discipline.
• 4–6 years of relevant experience supporting senior leadership.
• Excellent organizational, communication, and time-management skills.
• High proficiency in Microsoft Office or Google Workspace.
• Discretion and integrity in handling confidential information.
• Ability to thrive in a fast-paced and evolving environment.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements
• Handle professional correspondence, document preparation, and email management
• Track key projects and ensure timely follow-ups
• Collaborate across internal teams to gather updates and prepare inputs
• Organize and schedule meetings, draft agendas and prepare briefing notes
• Record minutes and ensure follow-up on action items
• Draft communication and emails on behalf of the CEO
• Coordinate travel logistics and assist in organizing internal/external events
• Manage office supplies, vendor relationships, and facility requirements
• Supervise administrative support staff and ensure adherence to company policies
• Liaise professionally with board members, partners, and key external stakeholders
• Act as a trusted point of contact within the CEO’s professional network

Skills

Organizational skills

Communication skills

Time management

Discretion

Integrity

Attention to detail

Education

Bachelor’s degree in any discipline

Tools

Microsoft Office

Google Workspace

Job description

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, appointments, and travel arrangements
• Handle professional correspondence, document preparation, and email management
• Track key projects and ensure timely follow-ups
• Collaborate across internal teams to gather updates and prepare inputs

Meeting & Communication Management

• Organize and schedule meetings, draft agendas and prepare briefing notes
• Record minutes and ensure follow-up on action items
• Draft communication and emails on behalf of the CEO

Office & Administrative Oversight

• Coordinate travel logistics and assist in organizing internal/external events
• Manage office supplies, vendor relationships, and facility requirements
• Supervise administrative support staff and ensure adherence to company policies

Stakeholder Management

• Liaise professionally with board members, partners, and key external stakeholders
• Act as a trusted point of contact within the CEO’s professional network

Qualifications & Skills

• Bachelor’s degree in any discipline
• 4–6 years of relevant experience supporting senior leadership, preferably in dynamic, mission-driven settings
• Excellent organizational, communication, and time-management skills
• High proficiency in Microsoft Office or Google Workspace
• Discretion and integrity in handling confidential information
• Ability to thrive in a fast-paced and evolving environment

What’s in It for You?

• Contribute to impactful, large-scale transformation initiatives
• Collaborate with a diverse and purpose-driven team
• Opportunities for growth, mentorship, and exposure to policy and technology ecosystems
• Competitive compensation within a values-driven, inclusive work culture