Junior Document Controller

9E Global; Ernakulam; On-site; INR 350,000 - 550,000; Full time

Job summary

9E Global is seeking a meticulous Document Control professional in Kerala to manage project documents and ensure compliance with client requirements.

You will support ISO 9001 quality processes and coordinate with engineers, managers, and stakeholders to ensure timely and accurate document flow.

Qualifications

• Bachelor’s degree or equivalent with strong computer skills and secretarial training.
• 1–3 years of document control experience in engineering consultancy, PMC or construction environments.
• Basic understanding of ISO 9001 Quality Management Systems.
• Proficiency in MS Office, especially MS Word with formatting and templates.
• Exposure to document management systems such as Aconex, EDMS, SharePoint or ACC is advantageous.
• Ability to manage multiple tasks and meet deadlines under supervision.
• High attention to detail and accuracy.

Responsibilities

• Support Business Development by maintaining quality documentation reflected to clients and stakeholders.
• Build effective relationships with Project Managers, Engineers, and client representatives while following branding and template standards.
• Ensure documents comply with company procedures and client requirements; assist in uploads and circulation.
• Register, track, and distribute drawings, reports, RFIs, submittals, transmittals, and correspondence.
• Support QA activities under ISO 9001, including NCRs, audits, and quality documentation.

Education

Bachelor’s Degree with advanced computer skills and / or secretarial course

Tools

Aconex

SharePoint

EDMS

Autodesk Construction Cloud (ACC)

Job description

• Bachelor’sDegree with advanced computer skills and / or secretarial course.
• 1–3 years of document control experience within an EngineeringConsultancy, PMC or construction environment (fresh graduates with strongadministrative/organizational skills may be considered).
• Basic understanding of ISO 9001 Quality Management Systems.
• Proficiency inMS Office applications, with advanced skills in MS Word, includingdocument formatting and template management.
• Exposure to document management systems such as Aconex, EDMS,SharePoint, or Autodesk Construction Cloud is an advantage.
• Ability to manage multiple tasks and meet deadlines undersupervision.
• High attention to detail and accuracy.

Business Development

• Support the team in maintaining quality documentation thatreflects well on 9E with clients.
• Build effective working relationships with Project Managers,Engineers and client representatives.
• Follow company templates, branding, and documentation standardsconsistently.
• Support process and document workflow improvements as guided bysenior team members.

Document Control Role

• Ensure documents comply with company document controlprocedures and client requirements.
• Assist in maintaining incoming and outgoing project documents.
• Register, track, and distribute engineering drawings, reports,RFIs, submittals, transmittals, and correspondence under supervision.
• Basic knowledgeof document numbering, revision control, and status codes.
• Upload and manage documents in EDMS platforms such as Aconex, SharePoint, ACC or similarsystems.
• Support timely circulation of documents to engineers,designers, clients, and contractors.
• Monitor document status and follow up on overdue submissions orapprovals.
• Ability to checkdocuments for completeness, naming conventions, revisions, and formattingbefore submission.
• Follow established company document control procedures andtemplates.
• Abilityto coordinate with Engineers, Consultants, Contractors, and Internal Teamsfor document submissions and follow-ups.
• Assist in archiving completed project documentation as percompany retention policies.

QA/Quality Role

• Support implementation and maintenance ofthe ISO 9001-based Quality Management System (QMS) within 9E.
• Assist in maintaining the Project QualityManagement Plan.
• Help log, track, and follow upNon-Conformance Reports (NCRs) under guidance.
• Support internal and external qualityaudits — scheduling, documentation, and follow-up on corrective actions.
• Maintain QA/QC documentation, includingrecords, logs, ITPs, method statements, and checklists.
• Assist engineering and site teams withquality-related documentation and reporting.
• Ensure accuracy and integrity ofquality-related data and documentation.

CompanyRole

• Attend project and team meetings; provideupdates on document control status.
• Apply company document version controlprocedures and best practices as directed.
• Apply policies relating to health &safety, quality and training.