Junior Admin Assistant

Subko Specialty Coffee Roasters, Bakehouse and Fine Cacao

Mumbai City

On-site

INR 300,000 - 600,000

Full time

14 days+

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Benefits offered by this job

Mediclaim

Lunch Facilities

Employee discount at outlets

Provident Fund

Job summary

An established industry player in the specialty coffee and craft baking movement is seeking an entry-level administrative professional. Join a rapidly growing team that emphasizes creativity and collaboration. You will play a key role in ensuring office efficiency, coordinating with various departments, and supporting new hires. This is a fantastic opportunity to grow your career in a vibrant environment where your contributions are valued, and your professional development is supported. If you're passionate about working in a dynamic setting and are eager to learn, this role is perfect for you.

Qualifications

2+ years in office management with strong communication skills.
Ability to multitask and maintain confidentiality.

Responsibilities

Coordinate with stakeholders and manage office operations.
Provide administrative support including scheduling and correspondence.

Skills

Strong English communication

Office management experience

Time-management skills

Multitasking ability

Proficiency with office applications

Confidentiality maintenance

Tools

Office applications

Job description

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Subko is committed to an ideal: to help reimagine, re-design, and re-invent an unlikely origin - the Indian Subcontinent - as a legitimate contributor to the global specialty coffee and craft baking movements. Only raw materials enter Subko's roastery: all of the coffee and bakehouse products are crafted from scratch, in house. From crop to cup, bean to bar, and farm to table. We aim to provide a detailed, high-quality coffee and bake experience to all our guests.

Responsibilities:

Coordination with investors and external stakeholders as and when required
Organize the office layout and order stationery and equipment
Maintain the office condition and arrange necessary repairs
Partner with HR to update and maintain office policies as necessary
Organize office operations and procedures
Coordinate with IT department on all office equipment
Handle the opening and closing of the office space
Liaise with facility management vendors, including cleaning, food vendor, and security services
Provide general support to visitors
Assist in the onboarding process for new hires
Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, and overseeing supplies and equipment
Oversee day-to-day office activities as main point of contact in reception area, and keep management informed regularly
Provide direct administrative support as needed, including scheduling appointments, meetings, and events; booking travel; maintaining file systems; mailing and shipping packages; and updating contacts database and employee lists

Required Skills:

Strong English communication (written and verbal)
Two or more years of experience in office management
Strong time-management and people skills, high degree of flexibility, and excellent multitasking ability
Proficiency with office applications, and aptitude for learning new software and systems
Ability to maintain confidentiality of company information

Perks of joining our team:

You will be part of a company which is growing at an exponential rate, started just 3 days before the lockdown in 2020! We were able to grow from a team of 20 to 120+ in a span of 3 years.

We are a bunch of very young and ambitious people who are excited to learn and grow each passing day. One thing we can definitely bet on is that you will love working with us and grow in your career.

Benefits include: