Admin and Operations Assistant

AUSTER WIP PRIVATE LIMITED; New Delhi; Hybrid; INR 350,000 - 550,000; Full time

Benefits offered by this job

21-day Casual Leave policy annually (3

3-month probation period within the契

Job summary

Irregulars Alliance is seeking an organised Admin & Operations Assistant to keep the creative studio running smoothly day-to-day. You will manage contracts, billing, travel, studio logistics, internal communication, and various operational tasks to ensure efficiency and timely coordination.

The role requires 2–3 years of experience in a fast-moving creative environment, with hybrid work (Mon-Wed in office, Thurs & Fri WFH) at the New Delhi studio.

Qualifications

• Calm, organised and reliable work ethic.
• Strong communication and ability to manage multiple tasks.
• Proficiency with checklists, organisation systems and admin workflows.
• Detail-oriented with strong problem-solving skills.
• Positive attitude when managing busy or high-pressure moments.
• Ability to improve processes and find efficient solutions.

Responsibilities

• Prepare and send contracts to vendors and clients, customise templates, coordinate with the legal team, track employee contract durations and send renewal reminders.
• Generate invoices, manage team reimbursements, monitor timely payments in and out.
• Plan and manage travel and accommodations for the team, clients, partners and VIPs; liaise with travel partners for smooth coordination.
• Oversee subscriptions, spending, renewals, backups, off-boarding, account deletion, file handovers, shipping/tracking of orders, and maintain the creative pool database.
• Manage company emails, leave trackers, and keep internal communication clear and timely.
• Manage office requirements and daily errands for a 15-member design studio, ensuring a smooth and efficient workspace.

Skills

Organised

Communication skills

Multi-tasking

Detail-oriented

Problem-solving

Calm under pressure

Job description

Location Type: Hybrid (Mon-Wed in office, Thurs & Fri WFH)
Location: New Delhi, India
Type: Full-time, Contractual

Salary: Competitive, based on experience

Experience: 2-3 years

Irregulars Alliance is an independent creative alliance + artist representation agency building brand identities, communication systems, and narrative-driven strategies for clients across India and beyond.

Irregulars Alliance is seeking an organised and proactive Admin & Operations Assistant to keep their creative studio running smoothly day-to-day. In this role, you'll manage contracts, billing, travel, studio logistics, internal communication, operational tasks, subscriptions and team support, ensuring everything stays efficient, timely and well-coordinated. Ideal for someone detail-driven, calm under pressure, and comfortable juggling multiple responsibilities in a fast-moving creative environment.

Key responsibilities:

• Legal & Contracts:
  Prepare and send contracts to vendors and clients, customise templates, coordinate with the legal team, track employee contract durations and send renewal reminders.
• Billing & Reimbursements:
  Generate invoices, manage team reimbursements, monitor timely payments in and out.
• Travel & Logistics:
  Plan and manage travel and accommodations for the team, clients, partners and VIPs; liaise with travel partners for smooth coordination.
• Admin & Operations:
  Oversee subscriptions, spending, renewals, backups, off-boarding, account deletion, file handovers, shipping/tracking of orders, and maintain the creative pool database. Identify ways to optimise operational systems.
• People & Communication:
  Manage company emails, leave trackers, and keep internal communication clear and timely.
• Studio Management:
  Manage office requirements and daily errands for a 15-member design studio, ensuring a smooth and efficient workspace.

Requirements:

• Calm, organised and reliable work ethic
• Strong communication and ability to manage multiple tasks
• Proficiency with checklists, organisation systems and admin workflows
• Detail-oriented with strong problem-solving skills
• Positive attitude when managing busy or high-pressure moments
• Ability to improve processes and find efficient solutions

What We Offer:

• 21-day Casual Leave policy annually (no questions asked)
• 3-month probation period within the yearly contract