Jr Officer - Admin and Statutory Compliance

Electronica Mechatronic Systems; Pune District; On-site; INR 450,000 - 750,000; Full time

Job summary

Electronica Mechatronic Systems in Pune is seeking an all-rounder to manage administration and facilities, handle team travel, and support Directors. The role includes payroll processing, ensuring labor-law compliance under new codes, and liaising with auditors and consultants.

You will report to the Officer HR & Admin, coordinate with vendors, manage the company vehicle, and ensure smooth day-to-day operations in a busy corporate environment.

Responsibilities

• Travel Management: Plan and book domestic and international travel for Directors, sales and service teams, and export visits; handle flights, trains, hotels, cabs, visas, and forex.
• Administration & Facility Management: Manage day-to-day facility upkeep, vendor coordination, repairs, and office supplies; oversee vehicle servicing and upkeep.
• Statutory Compliance (Labor Laws): Process payroll from biometric data; ensure compliance with Code on Wages, Social Security, IR Code, OSH Code, and Maharashtra rules; file returns for PF, ESIC, PT, etc.
• Coordinate with external consultants and auditors on compliance matters.

Job description

About the Role

This is an all-rounder role at the center of the company's day-to-day operations. You will manage administration and facilities, handle team travel, support the Directors, own statutory labor-law compliance under the new labor codes, and process payroll. You will report to the Officer HR & Admin

Key Responsibilities

Travel Management

• Plan and book domestic and international travel for Directors, the sales and service teams, and export-related visits: flights, trains, hotels, cabs, visas, and forex
• Get the best fares and options, keep travel records, and reconcile travel bills

Administration & Facility Management

• Manage day-to-day facility upkeep: cleanliness, housekeeping, security, utilities, pantry, and office supplies
• Handle repairs and maintenance of company property and premises, coordinating with vendors and contractors
• Manage the company vehicle: servicing, repairs, insurance, PUC, renewals, and fuel records
• Source admin vendors, collect quotations, and keep AMCs and service contracts up to date

Statutory Compliance (Labor Laws)

• Process payroll using the attendance data from the Biometric attendance system.
• Ensure compliance with the Code on Wages, the Code on Social Security, the Industrial Relations Code and the OSH Code, plus Maharashtra state rules
• Calculate, deposit and file returns on time for PF, ESIC, MLWF, Professional Tax and other applicable statutory dues
• Maintain statutory registers, records and displays as required under the new labor codes
• Handle registrations, license renewals, and inspections, and liaise with labor, PF, ESIC, and other government offices
• Track changes in labor laws and rules, and flag the impact on company policies and payroll

Coordinate with external consultants and auditors on compliance matters