It Executive

Caratlane; Chennai District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

CaratLane is seeking an IT Finance & Vendor Management Executive in Chennai to oversee IT & DevOps billing, procurement, and vendor coordination. You will ensure financial accuracy, cost control, and policy compliance while supporting audits and operational efficiency.

The role requires 1–3 years in finance operations with exposure to billing, reconciliation, and procurement activities. Collaboration with Finance, IT, DevOps, and external vendors is a key part of the job.

Qualifications

• B.Com or M.Com qualification preferred.
• 1–3 years of experience in finance operations, billing, reconciliations, procurement or vendor coordination preferred.

Responsibilities

• Manage end-to-end IT & DevOps invoice and billing processing.
• Perform detailed reconciliation of IT & DevOps invoices against PR, PO, contracts, and usage records.
• Coordinate with Finance for accurate accounting, accruals, and closure of IT & DevOps expenses.
• Handle corporate credit card invoice processing and monthly reconciliation of IT & DevOps spends.
• Manage ENKASH payment processing workflows ensuring approvals, compliance and documentation.
• Create, track and manage IT PRs and POs in line with approved budgets.
• Handle IT procurement activities including online orders for hardware, software licenses and IT services.
• Coordinate with vendors for onboarding, documentation, commercial terms, invoice submission and payment follow-ups.
• Maintain updated vendor master data and adherence to contractual and statutory requirements.
• Act as single point of contact for IT & DevOps vendors regarding billing discrepancies, renewals, and coordination.
• Manage Kissflow JC ID creation and deactivation aligned with onboarding, role changes and exits.
• Handle Kissflow L1 and L2 Store ID creation, access modifications and store conversions.
• Maintain accurate records of IT financial transactions, procurement data, vendor information and system access logs.
• Support audits by providing required documentation for IT financial transactions.
• Identify opportunities to improve IT finance processes, controls and cost optimization.

Skills

IT finance

Procurement

Vendor management

Invoice reconciliation

Kissflow

ENKASH

Stakeholder management

Analytical skills

Education

B.Com / M.Com

Tools

Kissflow

ENKASH

Job description

The IT Finance & Vendor Management Executive plays a critical role in managing financial operations, IT & DevOps billing, procurement processes, and vendor coordination within the IT function. The position ensures financial accuracy, cost control, policy compliance, and smooth operational support by acting as a bridge between IT, DevOps, Finance, Procurement, and external vendors.

Key Responsibilities

• Manage end-to-end IT & DevOps invoice and billing processing including verification, validation, and timely submission to the Finance team.
• Perform detailed reconciliation of IT & DevOps invoices against Purchase Requisitions (PR), Purchase Orders (PO), contracts, and usage records.
• Coordinate with Finance for accurate accounting, accruals and closure of IT & DevOps-related expenses.
• Handle corporate credit card invoice processing and ensure monthly reconciliation of IT & DevOps spends.
• Manage ENKASH payment processing workflows ensuring approvals, compliance and documentation.
• Create, track and manage IT Purchase Requisitions (PR) and Purchase Orders (PO) in line with approve budgets.
• Handle IT procurement activities including online orders for hardware, software licenses, subscriptions and IT services.
• Coordinate with vendors for onboarding, documentation, commercial terms, invoice submission and payment follow-ups.
• Maintain updated vendor master data and ensure adherence to contractual and statutory requirements.
• Act as the single point of contact for IT & DevOps vendors regarding billing discrepancies, renewals and operational coordination.
• Manage Kissflow JC ID creation and deactivation aligned with employee onboarding, role changes and exit processes.
• Handle Kissflow L1 and L2 Store ID creation, access modifications and store conversions.
• Maintain accurate records of IT financial transactions, procurement data, vendor information and system access logs.
• Support internal and external audits by providing required documentation for IT financial transactions.
• Identify opportunities to improve IT finance processes, controls and cost optimization.

Skills & Competencies

• Strong understanding of IT finance, procurement and vendor management processes
• Hands-on experience in invoice reconciliation and payment processing
• Working knowledge of workflow tools such as Kissflow and payment platforms like ENKASH
• High attention to detail with strong analytical and reconciliation skills
• Effective stakeholder management and communication abilities
• Ability to manage multiple priorities and meet deadlines

Preferred Qualification & Experience

• B.Com / M.Com qualification preferred
• 1-3 years of relevant experience in finance operations, billing, invoice processing, reconciliation, procurement or vendor coordination preferred.

Reporting & Stakeholder Interaction

• This role reports to the IT Operations / IT Finance Manager and works closely with Finance, Procurement, IT,
• DevOps teams, business stakeholders and external vendors to ensure smooth IT financial operations.