Finance Executive

Olsen Spaces; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Olsen Spaces in Bengaluru is seeking a capable finance and procurement professional to manage invoices, ledgers, and procurement workflows while ensuring compliance and timely deliveries.

You will coordinate vendors, raise POs, obtain quotations, track deliveries, and support automation initiatives with Zoho Creator, maintaining accurate records and proactive follow-up.

Join a dynamic team focused on precision, ownership, and operational excellence in a fast-paced project environment.

Responsibilities

• Process vendor invoices, accounting entries, and customer invoices accurately and on time.
• Maintain Accounts Payable and Accounts Receivable records, track vendor payments and customer collections, and perform bank reconciliations.
• Support GST, TDS, statutory documentation, audits, and coordination with external accountants.
• Maintain complete, accurate, and well-organized financial records.
• Raise Purchase Orders after approvals and obtain quotations from approved vendors.
• Prepare quotation comparison sheets and coordinate order confirmations with vendors.
• Maintain procurement documentation, vendor databases, historical pricing, and status updates in internal systems.
• Coordinate payment releases after the required approvals.
• Track every Purchase Order through delivery and coordinate schedules with vendors, project teams, finance, and site operations.
• Ensure materials reach the correct project site on time and maintain project-wise delivery trackers.
• Collect Delivery Challans, invoices, and Goods Received Notes.
• Coordinate replacements for damaged or short-delivered materials and proactively elevate delays.
• Maintain finance and procurement dashboards and update project procurement status daily.
• Keep digital documentation organized and support the implementation of finance and procurement SOPs.
• Help improve workflows using Zoho Creator and other automation initiatives.
• Demonstrate strong ownership, attention to detail, analytical thinking, and proactive follow-up across all responsibilities.

Job description

Role & Responsibilities

Finance Operations

• Process vendor invoices, accounting entries, and customer invoices accurately and on time.
• Maintain Accounts Payable and Accounts Receivable records, track vendor payments and customer collections, and perform bank reconciliations.
• Support GST, TDS, statutory documentation, audits, and coordination with external accountants.
• Maintain complete, accurate, and well-organized financial records.

Procurement Operations

• Raise Purchase Orders after approvals and obtain quotations from approved vendors.
• Prepare quotation comparison sheets and coordinate order confirmations with vendors.
• Maintain procurement documentation, vendor databases, historical pricing, and status updates in internal systems.
• Coordinate payment releases after the required approvals.

Delivery Coordination

• Track every Purchase Order through delivery and coordinate schedules with vendors, project teams, finance, and site operations.
• Ensure materials reach the correct project site on time and maintain project-wise delivery trackers.
• Collect Delivery Challans, invoices, and Goods Received Notes.
• Coordinate replacements for damaged or short-delivered materials and proactively elevate delays.

Operational Support

• Maintain finance and procurement dashboards and update project procurement status daily.
• Keep digital documentation organized and support the implementation of finance and procurement SOPs.
• Help improve workflows using Zoho Creator and other automation initiatives.
• Demonstrate strong ownership, attention to detail, analytical thinking, and proactive follow-up across all responsibilities.